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Dynamics 365 Community / Forums / Microsoft Dynamics NAV (Archived) / Shipping to Subcontrac...
Microsoft Dynamics NAV (Archived)

Shipping to Subcontractors

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Posted on by David Kuziara 1,048

NAV 2013 (Production Order which contains a subcontract operation)

I have used the Subcontract Worksheet and generated a purchase order for the subcontract operation to be carried out.

  1. How do I create a warehouse shipment to the subcontractor so NAV knows that the items have left the factory ?
  2. Is there an easy way to see if the previous ops have been done in NAV. eg. if the Subcontract operation is op 80, then I need to know that all of the items have been taken through operations 10 through 70 ? 

Do I just go to Warehouse Shipping when a subcontract purchase order has been created and the previous ops have been finished ?

Do I create the subcontract purchase order and then just ship the items to them physically (without telling NAV that the items have gone to the subcontractor) then post the purchase order when the items come back in ?

I see that there is a subcontractor dispatch list report, but that's just a report.

Basically how do I use NAV to see what has gone to the subcontractor (how does NAV know ?)


Thank you

Dave K.

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  • Verified answer
    Aleksandar Totovic Profile Picture
    Aleksandar Totovic 16,765 on at

    You cannot create warehouse shipment, because you have not item on stock. When you send this semi product to subcontractor, you have not finished them and this is not on stock. When you post purchase order from subcontractor, this PO only add cost to future finish good; in case this is the last output line, this will post output quantity on stock.

    Answer on your second question is 'no', but you can easy make this report.

    You can see Capacity Ledger Entry to see what is gone to subcontractor (but only if we post PO from subcontractor), because we have not stock quantity on Item Ledger Entry, You need to make some paralel evidency for tracking it.

    If you want to track it by standard, you need to divide production order. You need to make production order with semi product as Item and when produce it (finished PO), you can send to subcontractor with sales order; when you need to receive prosuct from subcontractor, you can post purchase order with the same cost and Charge as subcontractor service cost. This is one model/example, but you need to think in this way and decide how want to post.

  • David Kuziara Profile Picture
    David Kuziara 1,048 on at

    I think that it may be a good thing to add to a future version of NAV the ability to track when items have gone to the subcontractor and when they have returned - even if they are not purely stock items at this stage.

    Also the ability to specify that an operation can only be posted in the output journal if the previous op is complete (including subcontract ops being received back).

    Just an idea.

    Thank you

    Dave K.

  • David Kuziara Profile Picture
    David Kuziara 1,048 on at

    Later, I may just add a table (lets call it Subcon Tracker) later that holds the Production order number and op number, Vendor, consignment no etc along with date sent/received back.  The code unit that creates subcontract purchase orders (if there is one) could be modified slightly to create a new Subcon Tracker record with empty dates.

    Then we could use a simple form to populate the dates sent and received.

    We have written a rather nice application which posts Output Journals from a touch screen mounted to the machine centers.  This could be modified to check the Subcon Tracker record to see if the stock is back yet and determine whether the next operation can go ahead.  

  • Andri Wianto Profile Picture
    Andri Wianto 385 on at

    "Basically how do I use NAV to see what has gone to the subcontractor (how does NAV know ?)"

    Usually, I use Released Prod. Order - (Item) Ledger Entry to see the consumption.

    You can ship the Raw Material to the Subcontractor using Invt. Pick.

  • Aleksandar Totovic Profile Picture
    Aleksandar Totovic 16,765 on at

    [quote user="Andri Wianto"]

    You can ship the Raw Material to the Subcontractor using Invt. Pick.

    [/quote]
    You cannot do this when you have e.g. 5 operations and consume all row-materials on first or second operation and your 3. operation is subcontractor.
    Then you have not row-material and have not nothing on stock. Row-material is consumed and goods are not produced yet. Then you have not use Invt.Pick, because you have not nothing to move. When you get finished operation from subcontractor, it isn't finish good yet, because this is not the last operation.
  • David Kuziara Profile Picture
    David Kuziara 1,048 on at

    Thank you for your posts.  I understand what you are saying, but I still think that NAV would be better for being able to record when WIP went out of the door and came back for subcontract,

    Consignment numbers, transport cost, quality issues etc.

    Currently, it just creates a purchase order and that's that.  Next operation....

  • Andri Wianto Profile Picture
    Andri Wianto 385 on at

    Ah, thank you for remind me Aleksandar.

    I forget about that, since I always face the simple scenario like mine.

  • David Kuziara Profile Picture
    David Kuziara 1,048 on at

    Ok, here is a scenario which is probably very common...

    3 days ago, subcontract purchase orders were created by NAV subcontract worksheet.

    Today, has the partly processed stock been shipped to the subcontractor ?

    or is there still a pile of items lying on the warehouse floor still waiting to go?

    NAV won't tell me.

    There needs to be a way of warning warehouse employees that the stock should have been sent, but is still here.  Otherwise, the people who operate the machine on the next op could be in for a long wait.

    So, it would be useful to record this and be able to check up on progress (that it was sent).

    (End of rant)  :-)

    Thanks

    Dave K

  • Andri Wianto Profile Picture
    Andri Wianto 385 on at

    I think you can control the WIP item when you itemized the WIP item, i.e. create the Item Card for the WIP item.

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