web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Main Account
Finance | Project Operations, Human Resources, ...
Answered

Main Account

(4) ShareShare
ReportReport
Posted on by LB-03061218-0 41
Hello Everyone, 
 
Cost of Purchased materials received 
Purchase expenditure, un-invoiced
Cost of Purchased materials invoiced
Purchase expenditure for product
 
main account is same for all above accounts types in item group.
 
Is it good to have same main account or do we need to update different main accounts for each account type.
and if we use same main account is there will be any issue like inventory value report. 
 
Thank You.
Categories:
Dynamics 365 Finance
I have the same question (0)
  • Verified answer
    Adis Profile Picture
    Adis 6,048 Super User 2025 Season 2 on at
    Hi,
     
    The point is I cant tell you if it is good or not, because I dont know the regulation in your country.
    My advice would be to present your accounting department how you can differentiate in which proccesses which main account is being posted on.
    They have to tell you if they need by regulation to post it on a certain main account OR if if there is no strict regulation for it but they want to have it for the trial balance.
     

    Kind regards, Adis

     

    If this helped, please mark it as "Verified" for others facing the same issue

    Keep in mind that it is possible to mark more than one answer as verified

  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 300,911 Super User 2025 Season 2 on at
    Hi,
     
     
    At least you need to differentiate between the Cost posting types and the Purchase expenditure accounts. The Cost accounts represent the account used for inventory posting where the Purchase expenditure is the offset account used as suspense account.
     
    Furthermore, it depends on the accounting regulations you must comply with in your country/company.
  • Verified answer
    Deepak Sharma Profile Picture
    Deepak Sharma 92 on at
    Hi
     
    It depends on how you want to impact your financials:-
     
    On goods receipts 
    On invoicing that receipts
     
    Usually, main account should be different but it depends on your requirement, compliance, laws and regulations of your country/region.
     
    Thanks
    Deepak
     
  • Verified answer
    Zain Mehmood Profile Picture
    Zain Mehmood 4,187 Most Valuable Professional on at

    Hi there,

    It’s technically possible to assign the same main account to multiple posting, 

    …but it’s not recommended for best practice and reporting clarity.

    • These accounts represent different stages in the procurement and inventory process (e.g., goods received vs. invoice received)

    • Using separate main accounts helps you track accruals, GRNI, and COGS timing differences clearly.

    • If you use the same account for all types, your Inventory value report and trial balance may become harder to reconcile — especially when troubleshooting variances or timing issues.

    Assign different main accounts for each posting type. This will:

    • Improve auditability.

    • Simplify month-end reconciliation.

    • Ensure cleaner data in inventory and financial reports.

    Note: This opinion is based on my personal experience with D365 Finance implementations and general best practices. It reflects my own perspective and not necessarily that of Microsoft or any consulting organization. Always consult your finance team or auditor for a final decision based on your business policies.

    Regards,

    Zain 

  • Verified answer
    Abhilash Warrier Profile Picture
    Abhilash Warrier 5,402 Super User 2025 Season 2 on at
    Using the same main account for all the account types you mentioned—Cost of Purchased materials received, Purchase expenditure, un-invoiced, Cost of Purchased materials invoiced, and Purchase expenditure for product—is not recommended for best practices. Here's why:
    1. Assigning different main accounts helps you comply with the accounting rules & standards.
    Posting Main Account Type
    Cost of Purchased materials received Asset
    Purchase expenditure, un-invoiced Liability
    Cost of Purchased materials invoiced Asset
    Purchase expenditure for product Expense
    1. Using distinct accounts simplifies month-end reconciliation.
    2. If the same main account is used for all types, reconciling the Inventory Value Report with the trial balance will be very challenging.

    If this helped, please mark it as "Verified" for others facing the same issue
    Keep in mind that it is possible to mark more than one answer as verified
     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Congratulations to the November Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Finance | Project Operations, Human Resources, AX, GP, SL

#1
Martin Dráb Profile Picture

Martin Dráb 664 Most Valuable Professional

#2
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 522 Super User 2025 Season 2

#3
Sohaib Cheema Profile Picture

Sohaib Cheema 303 User Group Leader

Last 30 days Overall leaderboard

Featured topics

End-of-life Announcement for Microsoft Dynamics GP

Product updates

Dynamics 365 release plans