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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / ACA Forms
Finance | Project Operations, Human Resources, ...
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ACA Forms

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Posted on by Durant 15

I have a scenario and a question to run by you.  We received a letter from the IRS regarding our ACA/1095C forms and a charge of $46K!  One of our terminated employees went to the Marketplace and received insurance for about 5/6 months.

 

We were charged because on the 1095C form, line 16 had noted 2C which is “Employee enrolled in coverage” even though he was noted/checked off on the 2nd. page for the months he had coverage. He had nothing noted on the form for the rest of the months he wasn't employed & didn't have our insurance which is what the IRS say they wanted (doesn’t make sense to me!)

 

My question is - is there a way to enter more than 1 code for employees on Line 16 of the 1095C form in Great Plains?  I don’t see where the entry gives more than 1 choice at a time, but I may be missing something!

  • Suggested answer
    Cheryl Waswick Profile Picture
    Cheryl Waswick on at
    RE: ACA Forms

    Hello, 

    I'm sorry to hear that you received a penalty on the ACA/1095C form. 

    You cannot enter more than one code at a time, but you can CHANGE the code from month to month.  Each time you change the code on the health insurance code, the system writes a record to the UPR00905 table and uses the system date as the Effective date.  If you change it more than once in the same month, it uses the code for that month with the latest effective date in that month.   If the employee is no longer enrolled in the code, then those months should have code '2A' for 'Employee not employed during month'.  You would end a code by putting the GP user date to a date within that month, and then going to the health insurance card and entering 'None' for that box and save.  This will write a record to the UPR00905 table to tell it to stop.  To start a code, set the GP user date to that month and enroll the employee in the health insurance code.  You can update the effective date if needed directly in the UPR00905 table before generating the year-end wage file. 

    Here is KB 3106180 with FAQ questions about the ACA form, and also a blog article that is a 'living document' and changed over time for the ACA functionality in GP so is a good article for 'all' information or training:

    Frequently Asked Questions for the Affordable Care Act (ACA) in Microsoft Dynamics GP

    https://community.dynamics.com/gp/b/dynamicsgp/archive/2016/11/09/microsoft-dynamics-gp-year-end-update-2016-affordable-care-act-aca

    I Hope that helps. 

    Cheryl W.

    Microsoft Dynamics GP Support

    *Be sure to mark the best response as 'answer' to help other readers. 

  • Durant Profile Picture
    Durant 15 on at
    RE: ACA Forms

    Great Plains 2018

  • Durant Profile Picture
    Durant 15 on at
    RE: ACA Forms

    This is in regards to Great Plains 2018

  • Nya Profile Picture
    Nya 29,058 on at
    RE: ACA Forms

    Hi,

    Would you please specify which application you're using in Dynamics?

    Then I'll move it to the proper forum for further help.

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