Accounting date at the Purchase Requisition

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Posted on by lmai

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Hi All,

When placed a purchase requisition, there is a field named Accounting date. Based on my brief research, that date is for budget.

At what point does this date matter? At the point of Product Receipt? I would think at that point, it hits GL (inventory account for example), then it links to budget. Budget has a cycle which is the date range. So the Accounting date determine which budget cycle this PO falls into? Is this the purpose of the Accounting date? Could somebody share your thoughts? Thanks so much!

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lmai 2,432 on at

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RE: Accounting date at the Purchase Requisition

Hi Ludwig,

In the Budget Control Configuration screenshot which you had shared on the earlier post, how does the system know which budget to check when I place a PR? Project budget inside of the project module. Will the system check with the budget inside of the budget module or will it check in Project module as well?

Thanks
lmai 2,432 on at

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RE: Accounting date at the Purchase Requisition

Ah! Yes, it makes sense. I see it now. You are so smart! Thank you, Ludwig.
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Ludwig Reinhard Microsoft Employee on at

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RE: Accounting date at the Purchase Requisition

Hello Kim,

The budget relationship to the PR is just a check whether sufficient budget is available for that requisition if it later on becomes a PO that creates some costs.

It it thus more like an early warning indicator whether one can go ahead with the purchase requisition or has to ask for additional budget before the PR can be processed and converted into a PO.

Does this make sense to you?

Best regards,

Ludwig
lmai 2,432 on at

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RE: Accounting date at the Purchase Requisition

Thanks, Ludwig, for your comment. When set up the budget, you have an amount for each GL account in that budget. Until the PO receipt is post which links to the GL->then links to budget. Then the PO is really matter. PR has no GL impact. Where is the connection between PR and budget? You mentioned the check box. I got that. I can't seem to understand the practical side of it.
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Ludwig Reinhard Microsoft Employee on at

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RE: Accounting date at the Purchase Requisition

Hello Kim,

Purchase requisitions do not create any GL transactions, as you just request something but do not record item transactions that add a monetary value.

The thing with the budgeting is that you can enable a budget check for purchase requisitions in the budget control form.

When doing that you have to specify, which budget should be checked against the PR amount - e.g. budget 2018, 2019, ... - and therefore you need a date value.

Does this clarify things?

Best regards,

Ludwig