Finance | Project Operations, Human Resources, ...

Digital signature in invoices

(0) Share

Report

Posted on by Pankaj Singhal

110

Hi,

We have the requirement to apply digital signature to invoices generated from D365 F&O. Currently, we download the PDF invoices and then use Adobe Acrobat to apply the signatures. These are not electronic signatures, these are digital signature, come on a USB key and are issued by a 3rd party.

Is there a way to streamline this process.

Thanks,

Pankaj

I have the same question (0)

All responses (10)

Answers (0)

Pulkitsoft 10 on at

Like (0)

Report

RE: Digital signature in invoices

You can add a digital signature into the PDF file in a fast, secure and efficient way using "Digital Signer". software.

digitalsigner.pulkitsoft.com/.../

Was this reply helpful? Yes No
Pankaj Singhal 110 on at

Like (0)

Report

RE: Digital signature in invoices

Hi Ludwig,

We are in India and it a requirement of some customers based in India. It is also a requirement under the Indian GST system (same as VAT in Europe) if the invoices cannot be physically signed.

Best Regards,

Pankaj

Was this reply helpful? Yes No
Ludwig Reinhard Microsoft Employee on at

Like (0)

Report

RE: Digital signature in invoices

Hi Pankaj,

Just wondering in which country/region one still requires digital signatures.

Many governments already gave up with the digital signature approach and accept all kind of invoices that cannot be altered.

As an example - in most EU countries - PDF invoices without digital signatures are fully sufficient.

For which country/region do you still need this?

Best regards,

Ludwig

Was this reply helpful? Yes No
Pankaj Singhal 110 on at

Like (0)

Report

RE: Digital signature in invoices

Thank you Andre, Ramit and Junaid. I will explore the various options.

Was this reply helpful? Yes No
Suggested answer

Junaid Idrees on at

Like (0)

Report

RE: Digital signature in invoices

Hi Pankaj,

One of our customer in Spain using eSign for digital signature and it is integrated with D365 finance and operation. Check out the appsource link.

appsource.microsoft.com/.../innovationconsulting.esignfacturae

Was this reply helpful? Yes No
Suggested answer

Ramit Paul 22,795 Most Valuable Professional on at

Like (0)

Report

RE: Digital signature in invoices

Andre is right, our one of the customer uses lasernet and this is possible,

Was this reply helpful? Yes No
Suggested answer

André Arnaud de Cal... 297,559 Super User 2025 Season 2 on at

Like (1)

Report

RE: Digital signature in invoices

Hi Pankaj,

There are third party output management solutions which would be able to add the digital signature. You can have a look at vendors as e.g. Dox42 and Lasernet. These solutions also have integrations with Dynamics 365.

Was this reply helpful? Yes No
Jeremy Driscoll on at

Like (0)

Report

RE: Digital signature in invoices

Hi Pankaj,

I don't think there would be a way to do this in D365 F&O. The big roadblock is that the USB key needs to physically be plugged in. As D365 is cloud hosted, that would not be possible. It sounds like the method you are using now is your best option.

Jeremy Driscoll

Microsoft Support Engineer

Was this reply helpful? Yes No
Pankaj Singhal 110 on at

Like (0)

Report

RE: Digital signature in invoices

It is not a question of layout. The digital signature has to be applied from Adobe or another application while the USB key is attached to the PC/laptop.

Was this reply helpful? Yes No
Suggested answer

Ramit Paul 22,795 Most Valuable Professional on at

Like (0)

Report

RE: Digital signature in invoices

Hi,

Cant this be done by custom layout in report ?

Was this reply helpful? Yes No