Can I create a purchase invoice without a PO

(0) Share

Report

Posted on by Community Member

Hi,

I wouldn't like to know I felt I can create a purchase invoice without be creating purchase order? or do we always have to create a PO every time you want to invoice?

Thank you in advance

*This post is locked for comments

I have the same question (0)

All responses (11)

Answers (2)

Verified answer

Suresh Kulla 50,243 Super User 2025 Season 2 on at

Like (1)

Report

Yes you can create a purchase invoice with a PO, use purchase invoices document

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

Thanks suresh for your answer. I think my question I was no to being very descriptive. I understand you can create a purchase invoice but doesn't I think need to be linked to a PO?

The finance department would like to add petty cash items to an invoice rather than creating a PO. Is it good practise to create an invoice for small items without creating a PO?

Was this reply helpful? Yes No
Community Member on at

Like (1)

Report

You can use the Payment Journal (or General Journal) for these types of expenses as well or like Suresh said, you can use the Purchase Invoice. The Purchase Invoice does not need to be linked to a PO. There is no problem with creating a Purchase Invoice without creating a PO.

Was this reply helpful? Yes No
Suggested answer

Suresh Kulla 50,243 Super User 2025 Season 2 on at

Like (1)

Report

You don't need to link a purchase invoice to a PO.

msdn.microsoft.com/.../hh168353(v=nav.90).aspx

Was this reply helpful? Yes No
Verified answer

RobertasR 5,004 on at

Like (1)

Report

Hi, as other users pointed out - theoretically there is no need to have PO for invoice posting, and you can even use journals for petty cash purchases. Different situations commands different approaches:

- To have proper approval system within the company, it is recommended that you always use POs

- If you don't need approvals for every purchase, some of them (services, recurring invoices, etc.) can be directly posted via Purchase Invoice - using G/L Accounts on lines.

- If you don't want to create a vendor as you bought items with cash, you can register it via journals - no vendor ledger created, but ok from finance perspective.

Hope that explains it.

Robertas

Was this reply helpful? Yes No
Suggested answer

Ahmed Mohamed Rafik 3,049 User Group Leader on at

Like (1)

Report

it is a good practice to use Purchase Invoice without creating Purchase Order.

Please check this link as reference:

msdn.microsoft.com/.../hh168353(v=nav.90).aspx

If you find this information helpful, Click Yes to Verify the answer to share with other community members.

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

Thank you Suresh.

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

Thank you very much for the detailed explanation.

Was this reply helpful? Yes No
Community Member on at

Like (1)

Report

Thank you Ahmed for your answer

Was this reply helpful? Yes No
Suggested answer

Ahmed Mohamed Rafik 3,049 User Group Leader on at

Like (0)

Report

You are welcome.

If you find this information helpful, Click Yes to Verify all the possible answers to share with other community members

Was this reply helpful? Yes No