Logging an invoice without a PO

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Posted on by Alex Mellows

Hi There,

We currently log purchase ledger invoices when the invoice comes in, and then await approval for payment from the wider business. But, we can't do this if there isn't a PO to log it against.

So in the scenario where a PO hasn't been raised in advance, it means we can't log the invoice?

Is there a workaround at all so that we can have a schedule of logged invoices, even if there is no correlating PO?

Thanks

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Ludwig Reinhard Microsoft Employee on at

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RE: Logging an invoice without a PO

Hello Alex Mellows,

There are a couple of possibilities how you can log invoices even if the PO is still missing.

One option is the invoice register journal; another option is the pending vendor invoice form.

The invoice register journal creates a ledger posting on accrual accounts and puts the invoice into an invoice pool. Once the PO is ready and things have been received, you can match the invoice from the pool to the PO.

The pending vendor invoice form is just a registration form where you could put the invoice details and then have to wait for the PO to be received. There is no posting related when you use this form instead.

Best regards,

Ludwig

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