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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / How to Assign a Defaul...
Small and medium business | Business Central, N...
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How to Assign a Default Profile to a User and Restrict Access to Other Profiles?

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Posted on by DynamicsBC 80
Hello,

I need assistance with setting up user roles in Microsoft Dynamics 365 Business Central. I want to assign a default profile (role) to a specific user and ensure that this user cannot switch to or use any other profile. The goal is to restrict their access strictly to the functionalities available within the assigned profile.
Could anyone guide me on how to configure this in Business Central? Any step-by-step instructions or best practices for managing user profiles and permissions in this manner would be greatly appreciated.

Thank you in advance for your help!
Categories:
Dynamics 365 Business Central
Dynamics 365 Business Central
Dynamics 365 Business Central
I have the same question (0)
  • Verified answer
    YUN ZHU Profile Picture
    YUN ZHU 89,830 Super User 2025 Season 2 on at
    How to Assign a Default Profile to a User and Restrict Access to Other Profiles?
    Hi, hope the following helps.
    Dynamics 365 Business Central: How to define default Role Center (Profile) for users
    Dynamics 365 Business Central: Controlling access to My Settings (Role, Company, Work date…)
     
    Thanks.
    ZHU
     
  • Suggested answer
    Mustafa Omerbegović Profile Picture
    Mustafa Omerbegović 1,447 Super User 2025 Season 2 on at
    How to Assign a Default Profile to a User and Restrict Access to Other Profiles?
    Hello,
     
    You can set a default profile for every user on the Profile (Roles), but not for a specific user.
    Profiles that have ''Navigation menu only.'' as description are filtered out by default, and users cannot see that profile on the My Settings even if users have all permissions to see these profiles.
     
    You can modify every user's profile on the User Settings page manually.
     
    Also, you can use Permission sets to add only relevant roles to the Security Groups or users specifically, and you will not have problems with that.
     
    Greetings, Mustafa

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