web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Travel and Expenses - ...
Finance | Project Operations, Human Resources, ...
Suggested Answer

Travel and Expenses - Credit Card Expenses Query

(0) ShareShare
ReportReport
Posted on by Craig Fraser 15
We are implementing Travel & Expenses in D365(10.0.8) and wonder if anyone can suggest a solution for the scenario documented below. 

Scenario

  1. We have multiple foreign country legal entities
  2. There is one credit card provider in the UK legal entity
  3. The workers in foreign legal entities use credit cards from the UK credit card provider
  4. The credit card statement is imported into the UK legal entity
  5. Credit card payments are made from the UK legal entity
  6. Workers are to enter expenses (both credit card and cash) in a single legal entity
  7. Re-imbursement to workers for cash expenses is to be from bank account in their home legal entity in local currency
  8. All expense costs should be posted in the workers home legal entity

We have tried various combinations of employees and vendors within both UK and foreign legal entity but have not been able to meet all of the above criteria.

We would be grateful for any suggestions as to how the above criteria could be met.

I have the same question (0)
  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Good Morning Craig,

    Where are the expenses entered that you describe in step 6?

    In the UK entity or the entity of the employee?

    If this is the UK entity, isn't there a contradiction to step 8?

    Best regards,

    Ludwig

  • Craig Fraser Profile Picture
    Craig Fraser 15 on at

    Morning Ludwig,

    Where are the expenses entered that you describe in step 6?

    - The expenses refer to general travel expenses such as flights and hotels.

    If this is the UK entity, isn't there a contradiction to step 8?

    - We found that if a worker record exists in the UK as well as the home legal entity, the travel expense transactions can be entered in the UK Legal Entity and provided the home legal Entity is selected at point of transaction entry then expense costs are charged to the home legal entity.

    Kind regards,

    Craig

  • Suggested answer
    Corina Manescu Profile Picture
    Corina Manescu on at

    Hi Craig,

    As per my understanding, you need a way to post the expense liability for an employee in a different currency - other than the master company currency so they can be paid in their home currency.

    If this is the case, as far as I know, this functionality is not yet supported and there is already created a request on Ideas portal - Ability to Post expense liability in currency different than master company currency for this to be taken into account for future releases. Could you please review this idea and check if meets your requirement? To increase the demand, please vote for the suggestion so it is implemented in the future into the product.

    Best Regards,

    Corina Manescu

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello Craig,

    To me this is not absolutely clear. Can you help me better understanding the issue probably based on a simplified example; lets say where the worker is from your German branch and needs to record expenses.

    I would like to know

    - where the employee enters those expenses (UK or German entity)

    - which entity should bear the costs (UK or German entity)

    - how you plan to deal with intercompany invoicing for travel expenses that belong to the UK entity

    Would be great if you could specify those things based on a simplified example.

    Many thanks,

    Ludwig

  • Craig Fraser Profile Picture
    Craig Fraser 15 on at

    Hi Ludwig,

    Some additional scenario detail.

    The employee's home Legal Entity is German Legal Entity.

    The Credit Card Statement is Loaded to UK Legal Entity

    Cost should end up in German Legal Entity for both credit card and cash expenses

    There is no Intercompany requirement for the German Employee. They only work for their own Legal Entity.

    There are cash withdrawals on credit card which will be recorded as personal expenses and should be offset by any cash expenses

    Expense reimbursement (assuming Cash Expenses > Cr Card Expenses) will be made in Euros.

    Euro Bank Account only resides in German Legal Entity.

    Many thanks for your assistance!

    Kind regards,

    Craig

  • Suggested answer
    Corina Manescu Profile Picture
    Corina Manescu on at

    Hello Craig,

    Hope my message finds you well and healthy. I just wondering if you have had the chance to review the mentioned Idea -  Ability to Post expense liability in currency different than master company currency

    to see if is addressing your business case, but based on the latest provided information, the scenario seems to be a little bit different.

    Could you please confirm the below understanding?

    • All the workers are having employment only in German Legal Entity.
    • All the expenses are done and imported only in UK legal entity in GBP currency and there is no  project between German LE and UK LE or no intercompany setup.

    If this is correct, I don’t think there is a possibility to send the cost from UK to German LE in this situation.

    You could also log a service request to Microsoft for a better understanding of this scenario.

     

    Thank you,

  • Craig Fraser Profile Picture
    Craig Fraser 15 on at

    Hi Corina,

    We are all well here thanks and hope you are too.

    Whilst the proposed change is not a direct solution for our issue it could provide a good workaround if we can consolidate all payments in a single legal entity,ie, the UK in our case.

    I will support the proposal. Thanks for your input.

    Kind regards,

    Craig Fraser

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Congratulations to the November Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Finance | Project Operations, Human Resources, AX, GP, SL

#1
Martin Dráb Profile Picture

Martin Dráb 565 Most Valuable Professional

#2
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 450 Super User 2025 Season 2

#3
Sohaib Cheema Profile Picture

Sohaib Cheema 250 User Group Leader

Last 30 days Overall leaderboard

Featured topics

End-of-life Announcement for Microsoft Dynamics GP

Product updates

Dynamics 365 release plans