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Finance | Project Operations, Human Resources, ...
Answered

Vendor Rebate setup

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When setting up the vendor rebate accrual account (posting profile) - see below does it need to be the AP Control account or can it be another receivable account.

Also I am having issues when I process the  vendor rebate to actually generate the Vendor Rebate Invoice.  Does it depend on the posting profiles.

Thanks Mike 

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I have the same question (0)
  • André Arnaud de Calavon Profile Picture
    300,911 Super User 2025 Season 2 on at

    Hi Mike,

    It would be recommended to use an accrual account as type balance or asset. In the demo environment from Microsoft the next account is used: 'Accrued vendor rebates receivable'

  • MATTGUO Profile Picture
    22,349 Moderator on at

    Hi Michael,

    The rebate accrual account is a temporary account, after processing, it will be written off. Please have a look the official doc:

    After claims have been approved, the status changes to Approved. At this stage, the rebate accrual account has been debited, and the rebate expense account has been credited. These accounts temporarily hold the debits and credits, until final processing of the claims is performed.

    After claims have been processed, the status changes to Completed. At this stage, the following events occur:

    The rebate accrual postings that were created upon approval are reverted.

    The sum of the rebate amounts is credited to the procurement expense account.

    The sum of the rebate amounts is debited to the vendor balance that is shown in the vendor invoice.

    docs.microsoft.com/.../work-with-vendor-rebates

    The account entries of Vendor Rebate invoice voucher is as described above:

    Debit: vendor

    Credit: procurement expense account (default from procurement category in rebate program of Procurement and sourcing parameters)

  • Michael agostini Profile Picture
    on at

    Mattugo,

    Thank you.  I understand everything here.  For some reason after the claims have been processed the original rebates accruals are not being reversed and I do not see debit of the rebate against the vendor.

    The rebate accrual postings that were created upon approval are reverted.

    The sum of the rebate amounts is credited to the procurement expense account.

    The sum of the rebate amounts is debited to the vendor balance that is shown in the vendor invoice.

  • Michael agostini Profile Picture
    on at

    Andre thank you that makes sense.

    Thank you.

  • Michael agostini Profile Picture
    on at

    Andre please look at my response to the thread...

  • Verified answer
    André Arnaud de Calavon Profile Picture
    300,911 Super User 2025 Season 2 on at

    Hi Michael,

    Can you add some screenshots to illustrate your issue?

  • MATTGUO Profile Picture
    22,349 Moderator on at

    Hi Mike,

    Are there any updates on this thread?

  • abdul.ahad.khan1234 Profile Picture
    5 on at

    Please help me to identify the place where procurement expense account is specified for the procurement category that is used when rebate invoice is posted.

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