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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Issue with Invoicing I...
Small and medium business | Business Central, N...
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Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8

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Posted on by Lüneburger 12
Hello dear community,

Today, a rather curious issue came to light through a support case, and I was able to replicate it with testing:

Although our main warehouse location requires a Warehouse Receipt for item entry via a Purchase Order, we have discovered that it is possible to invoice a manually entered item in a Purchase INVOICE (without using the function that pulls lines from a posted purchase receipt) and thereby create an Item Ledger Entry / receipt without the document Warehouse Receipt. How is this possible? I have checked various setups but have found no way to disable this. Have I possibly overlooked a setup option? We are working with the version: DE Business Central 23.8.

Many thanks
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 78,989 Super User 2025 Season 1 on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    Hi, If you have any suggestions or better ideas for the standard, you can submit them to Microsoft through the page below.
    Missing a feature? Post or vote for ideas on: aka.ms/BCIdeas
     
    Thanks.
    ZHU
  • Lüneburger Profile Picture
    Lüneburger 12 on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8

    Hello Valentin, Jun, Yun,
    thank you all for the information.

    As Valentin mentioned, this is standard behavior. For example, for some small companies that only need financial data and do not need inventory, they do not use Sales Order or Warehouse modules, only Sales Invoice.

    To be honest, I think this is a flaw in the product - because these companies could set up the location so that no advanced logistics is required. However, if I have set my location to require advanced logistics, in my opinion, it should not be possible to post in a Sales Invoice or Purchase Invoice without the corresponding warehouse documents.

    I will now try to solve this with an addon for workflows.

  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 26,797 Super User 2025 Season 1 on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    The problem is that even though locations are setup to require advanced warehousing documents you can still receive item's on a purchase order/invoice directly without the advanced warehousing documents. The problem is not that users need to be restricted from posting an invoice. 
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 26,797 Super User 2025 Season 1 on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    The problem is that even though locations are setup to require advanced warehousing documents you can still receive item's on a purchase order/invoice directly without the advanced warehousing documents. The problem is not that users need to be restricted from posting an invoice. 
  • Suggested answer
    Jun Wang Profile Picture
    Jun Wang 7,624 Super User 2025 Season 1 on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    you could disable user to create purchase invoice or create a workflow to restrict users creating purchase invoice
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 78,989 Super User 2025 Season 1 on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    As Valentin mentioned, this is standard behavior. For example, for some small companies that only need financial data and do not need inventory, they do not use Sales Order or Warehouse modules, only Sales Invoice.
    If you want to disable this behavior, you can only customize it.
     
    Hope this helps.
    Thanks.
    ZHU
     
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 26,797 Super User 2025 Season 1 on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    You haven't overlooked anything, its how the system works. Even though you set up your location card to require advanced warehousing documents, you can still receive directly from a purchase order/invoice without the warehousing documents such as a receipt or put away. 
     
     
  • Suggested answer
    gdrenteria Profile Picture
    gdrenteria 15,612 Most Valuable Professional on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8

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