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Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8

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Posted on by Lüneburger 2
Hello dear community,

Today, a rather curious issue came to light through a support case, and I was able to replicate it with testing:

Although our main warehouse location requires a Warehouse Receipt for item entry via a Purchase Order, we have discovered that it is possible to invoice a manually entered item in a Purchase INVOICE (without using the function that pulls lines from a posted purchase receipt) and thereby create an Item Ledger Entry / receipt without the document Warehouse Receipt. How is this possible? I have checked various setups but have found no way to disable this. Have I possibly overlooked a setup option? We are working with the version: DE Business Central 23.8.

Many thanks
Categories:
Purchasing
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 6,529 Super User on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    The problem is that even though locations are setup to require advanced warehousing documents you can still receive item's on a purchase order/invoice directly without the advanced warehousing documents. The problem is not that users need to be restricted from posting an invoice. 
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 6,529 Super User on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    The problem is that even though locations are setup to require advanced warehousing documents you can still receive item's on a purchase order/invoice directly without the advanced warehousing documents. The problem is not that users need to be restricted from posting an invoice. 
  • Suggested answer
    Jun Wang Profile Picture
    Jun Wang 5,408 Super User on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    you could disable user to create purchase invoice or create a workflow to restrict users creating purchase invoice
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 63,265 Super User on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    As Valentin mentioned, this is standard behavior. For example, for some small companies that only need financial data and do not need inventory, they do not use Sales Order or Warehouse modules, only Sales Invoice.
    If you want to disable this behavior, you can only customize it.
     
    Hope this helps.
    Thanks.
    ZHU
     
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 6,529 Super User on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8
    You haven't overlooked anything, its how the system works. Even though you set up your location card to require advanced warehousing documents, you can still receive directly from a purchase order/invoice without the warehousing documents such as a receipt or put away. 
     
     
  • Suggested answer
    gdrenteria Profile Picture
    gdrenteria 4,456 Super User on at
    Issue with Invoicing Items without Warehouse Receipt in DE Business Central 23.8

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