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645I sent 3 vendor invoice pdf's to Lexmark for OCR recognition. I received all 3 of these back successfully. On the OCR import, I selected the appropriate G/L accounts to which the amounts should apply. I then used the "create invoice" button on the first two of these to create purchase invoices. On the third import, I created a G/L entry, instead. It looks to me as though D365FF shouldn't have allowed me to create purchase invoices for the first two imports. the "Item" on each import is actually a G/L account. When I try to manually create a purchase invoice, I can only select from inventory items for the "Item" field.
In any event, I am now trying to apply 2 online payments I made from my bank account. The payment that is applicable to the third import gives me no problems. The other payment is for the total amount of the other two invoices. I've applied this payment to both purchase invoices via the "Edit - Payment Application" screen. I then return to the "Edit - Payment Reconciliation Journal" screen, and click on the "Post Payments and Reconcile Bank Account" button. At this point, I get the following error message"Open must have a value in Vendor Ledger Entry: Entry No.=216. It cannot be zero or empty."
I go to "Posted Purchase Invoices" and pull up entry number 216. When I navigate to the "View - Vendor Ledger Entries", I can see where the "Open" field has a check mark in it. This would generally indicate a Boolean value of "1".
Since we really don't have any documentation to speak of, this would appear to be a bug in D365FF. Consequently, I've gone to the "View - Posted Purchase Invoice" screen with the intention of either cancelling or correcting these two purchase invoices.
When I click on "Correct", I get the following error message: "You cannot correct this posted purchase invoice because the purchase invoice line for 68100 Telephone Expense is of type G/L Account, which is not allowed on a simplified purchase invoice."
When I click on cancel, I get the following error message: "You cannot cancel this posted purchase invoice because the purchase invoice line for 68100 Telephone Expense is of type G/L Account, which is not allowed on a simplified purchase invoice."
When I click on "Create Corrective Credit Memo", I get the following error message: "Invoice Rounding Account must have a value in Vendor Posting Group: Code=DOMESTIC. It cannot be zero or empty."
I now go to "Search for Page or Report" and pull up the "Vendor Posting Groups". All of the fields for "DOMESTIC" are populated with a valid G/L account number. I am displaying all of the columns, and I do not see any column entitled "Invoice Rounding Account". BTW, I do see "Debit Rounding Account" and "Credit Rounding Account". Once again, both of these are populated.
It looks to me like you Microsofter's have created the software equivalent of the Gordian Knot. Unfortunately, I don't have a sword to cut through this. Next, I would try manually creating two "Purchase Credit Memos" (actually debit memos in A/P) and applying these against the two "Posted Purchase Invoices" that appear as though they never should have been created to begin with. I would then bring my "Incoming documents" in to D365FF again, and this time strictly use these to create G/L journals.
Before I embark on this part of the journey, is there a better way to deal with this? Also, D365FF certainly looks like it has its share of bugs and loose ends...
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