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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Purchase order committ...
Microsoft Dynamics AX (Archived)

Purchase order committed cost in Project

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Posted on by imran ul haq 4,017

Hi All

I have created the purchase order from the item requirement of the Project and confirm the PO but its amount is not showing in the Committed cost. Even i tries to generate the committed cost from the periodic but no cost generated. And this happens with 3 PO's (what i checked so far).

I am using AX 2012 R2 CU7, please advise how to fix this issue in the future and how i can generate the committed cost these PO's.

Thanks in advance.

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello Imran,

    Have you confirmed all those purchase orders?

    Once they are confirmed they should show up as committed costs provided that (a) the respective committed cost project paramters are activated and (b) the purchase order is linked to a project and (c) the items are linked with a project category.

    Can you check the setups (a) - (c) in your system?

    Ludwig

  • imran ul haq Profile Picture
    imran ul haq 4,017 on at

    Hi Ludwig,

    Thanks for your reply.

    All the PO's are confirmed.

    a) In the parameters purchase order option is checked marked.

    b) Purchase order is linked from the project as it is created from the project item requirement

    c) In the PO line details project categories are mapped.

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello Imran,

    If you create the purchase order directly through the project item tasks without going through the item requirement are the PO costs included in the committed costs?

    Ludwig

  • imran ul haq Profile Picture
    imran ul haq 4,017 on at

    Hi Ludwig,

    Actually for the PO creation pertaining to the project, we are using only the item requirement process and when we confirm the PO cost is showing in the committed cost except three PO, which our cost controller found recently.

    So i checked in the system, the setup and everything seems to be fine but why the cost is not showing in committed cost and also now the PO is created and confirm, what should i do get the committed cost (i tried from the periodic generate committed cost, but no luck).

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello Imran,

    Is it possible to delete and create the POs again? Otherwise you might record for example a purchase requisition with the same cost amount as the POs that are not included in the committed costs. Once the POs get invoiced, you would need to delete the purchase requisitions in order to avoid a double counting. Thats what I could imagine as a kind of "workaround".

    Hope this helps,

    Ludwig

  • imran ul haq Profile Picture
    imran ul haq 4,017 on at

    Hi Ludwig, sorry for late reply

    there is no other way around we can create the committed cost because i believe we can not delete the PO

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi Imran,

    This is not easy because committed costs cannot be created manually and given that the process works in general except for those 3 POs there is not much you can do except applying some Workarounds, such as for example temporarily recording some item journals without postingthem in order to get the costs picked up as committed costs. Once the three problematic POs are invoice updated, you can delete them again to get the committed costs removed again.  

    How much is actually the missing value your controller is talking about?

    If this the POs count only for a small amount of the total project costs I would argue that this issue should be ignored as a one-time error/Problem.

    If the total amount is large and significantly influences your project's result you can make use of a workaround such as the one described above.

    Another question that I have is related to your PO process. For how long are those invoices outstanding? If they are processed quickly, committed costs do not matter, as they are reversed when the PO invoice is posted. Probably there is something that you can do from an organizational process perspective to fasten the invoice processing time in order to avoid such issues at all in the future.

    Hope this helps,

    Ludwig

  • imran ul haq Profile Picture
    imran ul haq 4,017 on at

    Hi Ludwig,

    I checked with all of the projects and we found the problem with the committed cost in all projects and its a huge differences, looks like after confirming the PO's committed cost didn't generated and generated for few only. As we are creating the purchase orders from the item requirement may be due to that it is not generating the committed cost because i checked with the PO creation from the item task and it is working fine.

    Also while checking i found the committed cost generated for non-stocked items only.

    Please suggest, thanks in advance.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello Imran Ul Haq,

    Have you already checked LifeCycleServices for an available hotfix?

    I had a quick look at the hotfixes released and found many.

    Please see for example:

    fix.lcs.dynamics.com/.../Results;v=5&i=2_1_3_4&ct=1_3_5_4_2_6&ft=1_2_3&cu=&pi=&pm=&pc=&x=30&y=13

    Please check them carefully to identify whether the one or other hotfix resolves your issue.

    Many thanks,

    Ludwig

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Hi All,

    When I confirm a purchase order, receive it and then invoice it and, in turn, complete the purchase order, a cost is still present in the committed cost query. when it should be a real cost.

    Can somebody help me?

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