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Short closing of purchase order

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Posted on by CU19100428-0

Hi ,

Need to know how to short close purchase order in business central. i have raised PO for 10 quantity and received 5 in warehouse receipt line GRN,now want to close the remaining 5 quantity ?

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Dynamics 365 Business Central

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Khushbu Rajvi. 22,792 Super User 2026 Season 1 on at

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follow the step from the video in the url: https://dhyey.com/short-close-order-management-by-dhyey-consulting-for-smbs/

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Yi Yong 2,736 Super User 2026 Season 1 on at

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Hello,

If you do not need the remaining quantity, you can change the quantity from 10 to 5.

A good habit is to write remarks, for example, inserting a new line or writing on the item's description, and then archive the purchase order.

This will help in the reconciliation between the printed PO that was sent to the vendor vs the posted purchase invoice.

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Valentin Castravet 32,800 Super User 2026 Season 1 on at

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You would simply change the 'Quantity' from 10 to 5.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 101,948 Super User 2026 Season 1 on at

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As mentioned by several experts above, you only need to modify the quantity.
And if these 5 have been invoiced, you can execute the following batch to delete it.

Hope this helps.

Thanks.

ZHU

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CU19100428-0 8 on at

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Hi,

Thank you for all of your response.

I tried that but after recording the warehouse receipt for the 5 quantity, if i change the Purchase order quantity it will show error.

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Jun Wang 8,220 Moderator on at

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As the error indicates, if you created the warehouse receipt and posted it, BC won't allow you to modify the original qty on PO. You could modify the qty on the warehouse receipt to prevent user from further receive the remaining qty. The original qty on the PO could remain as is. If you have to change it, you could completely process the PO, then create a credit memo to reverse everything, then start a new PO.

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Valentin Castravet 32,800 Super User 2026 Season 1 on at

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You need to delete the unposted warehouse receipt first.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 101,948 Super User 2026 Season 1 on at

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If you do not need Warehouse management, it is recommended to disable the following settings in Location.

Hope this helps.

Thanks.

ZHU

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