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Finance | Project Operations, Human Resources, ...
Suggested Answer

Inventory Close recalculated past period closed transaction

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Posted on by 86

Dear Experts,

I have a query regarding Inventory Closing. We are using Item Model Group FIFO for all items.

For August month end, we tried to make all inventory Quantity and Value to Zero. It was completed successfully for maximum number of items. But some item value was not zero. It has some cost some items with negative Value, and some are with positive value as per Inventory value report. So, we planned to make the cost adjustment in September inventory close. And added revised quantity and value on September 1st 2019 for all items. 

I observed some sample items which has some open orders transactions with product receipt posted in the year 2018 but not invoiced.

Inventory was closed for the year 2018 for the entire year, then inventory close is continued on monthly basis every month for the year 2019.  So, it was completed till Aug 2019. Further no transactions are posted in August or September month.

When we closed inventory for the September 2019, I observed the cost for the transaction (posted in August month to make Quantity and value zero) was changed again.

Can anybody suggest me why the closed period transaction cost is changed and how to make the old stock value to be zero. Then we can updated revised stock and value for further on going.

Thanks in advance

I have the same question (0)
  • guk1964 Profile Picture
    10,888 on at

    If there is a prior period order that is not yet financially updated. then the transaction is not settled as far as Ax is concerned and that item is thus not yet inventory closed.  The system is recalculating all transactions back to the last time inventory managed to close for that item - if there is a transaction still not financially updated then it will still not be financially settled , that item is not inventory closed and the same situation will occur next month.

    The system will print a report of all of the open quantities that will not be fully settled by the inventory close on the specified date. These are items that were physically updated but not financially updated items before the inventory close date. 

    To review settlements"

    https://docs.microsoft.com/en-us/dynamicsax-2012/appuser-itpro/view-inventory-recalculation-settlements

    https://docs.microsoft.com/en-us/dynamicsax-2012/appuser-itpro/trace-inventory-settlement-transactions

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello Sekhar,

    There can be many reasons why adjustments are made even though you think they might have been closed.

    The following article provides a good overview of what happens when closing inventory. Please see: fedotenko.info/.../

    Can you explain us why you want to bring down you inventory to zero? Is this only for some items or do you want to move it to a different company or system?

    Best regards,

    Ludwig

  • sekhark Profile Picture
    86 on at

    Hi Ludwig, 

    Thanks for the reply. Actually client feels that the item cost is not correct and they want to update the correct cost for all items.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello Sekhar,

    I see.

    Can you - with the help of the inventory value report - reconcile GL and inventory or do you see large differences here?

    Best regards,

    Ludwig

  • sekhark Profile Picture
    86 on at

    I seen the differences in inventory value report

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Good Morning Sekhar,

    So, your inventory value report shows a difference to the amounts that are posted in GL, right?

    One report that might help you analyzing this variance is the 'potential conflict' report and that gives you an idea what setups might be wrong or what postings caused the problem.

    Another thing that you can do is directly analyzing your GL postings. This direct analysis requires that you make use of an item or item group financial dimension value. If you don't, then a direct analysis and reconciliation in GL is not possible and you have to use multiple reports, queries, filters, etc. to analyze where the difference comes from.

    Do you make use of items or item groups as financial dimension?

    Best regards,

    Ludwig

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