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Answered

Possibility to book negative timesheet lines when start/stop time is enabled

Posted on by 25

Hi, 

i have a client which is using AX Project Management module with require start\stop time option enabled for timesheets. Yet, mistakes happen and someone enters a wrong quantity of hours on the timesheet using start/stop time. 

Since Adjust transactions never allows editing the quantity of hours, i have usually used a work around = entering negative hours line in the timesheet if the wrong quantity is bigger than the correct one.  But with start/stop time functionality in place, negative quantity is impossible to be entered. 

Could someone suggest a way how to make correction in these kind of cases?

Thanks up front!

Regards

Irina

  • IRRI Profile Picture
    IRRI 25 on at
    RE: Possibility to book negative timesheet lines when start/stop time is enabled

    Yes, that is all i need. Thanks for the help!

    All the best

    Irina

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Possibility to book negative timesheet lines when start/stop time is enabled

    :-)

    Please discuss and test this with your user.

    If there is nothing else you need from the community then let's please close this case by verifying the answers provided.

    Many thanks,

    Ludwig

  • IRRI Profile Picture
    IRRI 25 on at
    RE: Possibility to book negative timesheet lines when start/stop time is enabled

    Exactly Ludwig, that was my thought as well. I have superusers that have additional privileges as well project administrators - so one of the two groups can be the ones making corrections. And hopefully, less mistakes will be done by the users once they are aware that they need to specially report in order to get correction :)

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Possibility to book negative timesheet lines when start/stop time is enabled

    Hi Irina,

    Maybe only allow special users to make those corrections.

    Doing that can be achieved by making use of the standard journal functionalities.

    Might also be a learning effect if the special users address the ones who made the mistakes ;-)

    Best regards,

    Ludwig

  • IRRI Profile Picture
    IRRI 25 on at
    RE: Possibility to book negative timesheet lines when start/stop time is enabled

    Thanks a lot Junaid for the answer and for the extra tip (using specific hour category) as well.

  • IRRI Profile Picture
    IRRI 25 on at
    RE: Possibility to book negative timesheet lines when start/stop time is enabled

    Thanks Ludwig, this can do. I would just need to think about the security roles: timesheet user to access to the hour journals or someone else to do the corrections for the timesheet users.

  • Suggested answer
    Junaid Idrees Profile Picture
    Junaid Idrees 12,740 on at
    RE: Possibility to book negative timesheet lines when start/stop time is enabled

    Hi Irina Rizinska,

    If you specify negative hours in hour journal then the opposite vouchers will be created. I believe this should work to do the adjustment and you can aslo create and use a specifc "Category" for that, let's call it "TS-HR-AdJ" > Time sheet Hours Adjustment.

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Possibility to book negative timesheet lines when start/stop time is enabled

    Hello Irina,

    Another option would be using an hour journal to post those adjustments. There you should be able to enter the times in form of a figure that can be used for making corrections.

    Best regards,

    Ludwig

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