Vendor invoice workflow for the PO Credit note validation

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Posted on by Vinod P

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Hi All,

Is there any specific validation available in the Vendor Invoice Workflow for the PO Credit note process.

Here is my Scenario for the Regular PO(+Ve) we have 3 Level of workflow like Approval 1, Approval 2 & Approval 3

But for the PO Credit note only 2 level approval. like Approval 1 & Approval 2.

Here I want to put some validation to end the Workflow process if the PO is credit side.

Hope this is clear and kindly suggest to me.

Thanks

Vinod P

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André Arnaud de Cal... 303,667 Super User 2026 Season 1 on at

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Hi Vinod,

Have you tried working with conditions in the workflow approval steps? Can you share your attempts so far?

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Ludwig Reinhard Microsoft Employee on at

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Hi Vinod P,

Can't you specify a conditional workflow step that looks for the 'purchaseorders.invoiceamount' and checks whether the amount is larger or smaller than $0?

If it is smaller than $0, you have the two approval steps for the credit note.

if it is larger than $0 , you have the three invoice approval steps.

Best regards,

Ludwig

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Vinod P 485 on at

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Hi Andre/Ludwig,

thanks for the reply,

I tried a couple of validations in the vendor invoice workflow level.

1) Credit Correction -- Later I thought it working for different scenarios.

2) Invoice amount -- When I put the Invoice amount validation at Workflow level, the system is asking the Currency code. and when the vendor invoice document comes with the different Currency code, the system is through an ERROR message at Workflow level.

Can you please suggest me which is the best way to achieve this scenario.

Thanks

vinod p.

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André Arnaud de Cal... 303,667 Super User 2026 Season 1 on at

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Hi Vinod,

Using the second approach, what exact error do you get then?

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Vinod P 485 on at

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Thanks Andre,

I tried with the different condition at Invoice amount.

Finally system is accepting, and validating the condition.

if i put the ledger Currncy code as a validation at workflow level. even the Document currency is different. system is approving the credit note condition.

Thanks

Vinod P

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Ludwig Reinhard Microsoft Employee on at

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Hi Vinod P,

Has your issue been resolved then or do you still have an issue in regards to the currency code?

Best regards,

Ludwig

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Vinod P 485 on at

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Hi Ludwig,

Yes, the above mentioned issue has been resolved and i tested my scenario in different ways.

let me know is that the correct validation or not.

Thanks for the support.

Regards

Vinod P

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