Global Invoice Entry. Error, ".. it doesn't contain an account entry for the active company".

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Posted on by lmai

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Hi All,

I have invoices from the same electric company (vendor). My goal is to enter as many invoices as possible from a vendor and post to many different legal entities. In this sample below, I want to use the Global invoice entry to enter 2 invoices into the same journal and post to two different legal entities. I'm not sure if this is how the Global invoice entry supposes to work, I have this error, "Voucher APIN000063 will not post because it doesn't contain an account entry for the active company. Either add an account entry for the active company or enter the transaction into a journal while active in one of the companies on the voucher". What is an account entry? The GL account I'm using is active. Please suggest what I am doing wrong or missing. Thanks so much!

For the journal line that I want to post to USP2, at the General tab, I have it point to the USP2.

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MATTGUO 22,349 Moderator on at

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Hi Kim,

It should be the reason of the voucher number sequence.

The number sequence specifies the specific company, it can not be used by other company.

For your case, should create IC transaction, or create individual invoice journal for each company instead of creating multiple lines in one journal.

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Sandeep Chaudhury 3,303 on at

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Hello Kim,

The Global invoice journal does not let you enter invoices into multiple entities within the journal lines page. The whole idea of global journals is to help the users not to switch the legal entity, but be able to create a invoice journal header for another entity by staying in a completely different entity. For example when you are working within the context of USSI entity, you can create a invoice journal for USMF without actually switching your legal entity to USMF.

When you create a global invoice journal header, you will notice that you select an entity first. When you select an entity on the header, you can enter lines only for that company under that header(Unless you requirement is an inter company entry, which it does not sounds like it is). If you were in the USSI entity and you select USMF entity on the journal header, you will notice that system will; automatically change the entity context to USMF as soon as you navigate to the Lines page.

Hope this answers your question.

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lmai 2,438 on at

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Ah. I just posted an AP invoice to USP2 while inside of USMF. It worked.

Thank you.

I'm somewhat disappointed with this functionality, though. I was hoping to post a transaction across legal entities :-(

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lmai 2,438 on at

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I wanted to post AP invoice. Not IC. Thanks you for your feedback, I appreciate it.

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Sandeep Chaudhury 3,303 on at

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Great! Good to know it worked for you. Can you please mark my response as a Verified answer?

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