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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Catalogue / Non Catalo...
Microsoft Dynamics AX (Archived)

Catalogue / Non Catalogue items

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Posted on by Subramanian 285

Hi!

Good Day!

Can you please explain the characteristics of Non-Catalogue items? What are the situations can the Non-catalogue items be used?

I presume Non-catlogue items shall be form part of Item Master. If that is correct, will we be able to get transaction history of the Non catalogue items?

Also in what way the impact of the Non-Catalogue items in financial Ledgers be different from catalogue items?

Thanks in Advance!

P.Subramanian

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  • Subramanian Profile Picture
    Subramanian 285 on at

    Hi

    Please read the second para as  "I presume Non-Catlogue items shall NOT BE a part of Item Master"  

    Thanks

    P.Subramanian

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 300,911 Super User 2025 Season 2 on at

    Hi P.Subramanian,

    You can read some information about the differences on technet:

    technet.microsoft.com/.../hh299224.aspx

    The non-catalogue items are normally used for not standard products, like machines, van or other "special" items.

    If you don't care about the history, you can use a non catalogue product in your procurement. If you want to keep track of e.g. paper or toners you can create catalogue products for it. It is also possible to first use a non catalogue product within the purchase requisition. If someone thinks it should be possible to have more insights they can change the item during the procurement procedure.

  • Subramanian Profile Picture
    Subramanian 285 on at

    Thanks Mr Andre,

    Your explanation gives a lot of clarity!

    Thanks once again,

    P.Subramanian

    psmanian@outlook.com,

    psmanian@alarifgroup.ae

  • lally Profile Picture
    lally 8 on at

    [quote user=""Andre"] non-catalogue items are normally used for not standard products, like machines, van or other "special" items.[/quote]

    Hi Andre ,

    Where is the option to create the Non Catalogue items in AX and guide me the path to create the purchase requisition to create the catalogue items in AX ?

    Thanks in advance.

  • Community Member Profile Picture
    Community Member on at

    Hi,

    As you mentioned, it is possible to first use a non catalog product within the purchase requisition and then change the item during the procurement procedure.

    As I can see, when you select a non-catalog product, the field "item number" will be disabled and you cannot change it anywhere in the process.

    Could you please advise how is it possible to change the item later, for example in RFQ or PO?

  • Community Member Profile Picture
    Community Member on at

    Can also please explain how does Receiving and invoicing affect catalogue and and non-catalogue items.

    Actually i have 4 scenarios with which i need help

    1. Catalogue Item - type item

    2. Catalogue item - type service

    3. non-catalogue items with quantity

    3. non-catalogue items without quantity

    I think for the first three cases i am able to receive and invoice. Can any one tell me how to invoice the 4th one from a purchase order

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 300,911 Super User 2025 Season 2 on at

    Hi Nirvan,

    A purchase order and invoice from a purchase order needs to have a quantity. If there is no quantity, you can fill the value with quantity '1'.

  • Community Member Profile Picture
    Community Member on at

    Hi Andre

    Thank you for your generosity and sharing knowledge with others.

    When creating a PR for Non-Catalogue item, it is a mandatory to select a category, do you agree to create a category called Non-Catalogue item as a temporary case for requesters as they may not aware of which category they should select.

    And do you agree to involve Product Manager into Workflow, and will he be able to add item to Procurement catalogue during workflow process, and how?

    Please advice

    Ahmed

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 300,911 Super User 2025 Season 2 on at

    Hi Ahmed,

    These questions are hard to answer without knowing more about the company and the requirements. There might be a risk using this Non-Catalogue category. It should be changed by someone. Probably the Product manager you are referring to, but usually I'm used to have a person "Purchaser" who takes care of the procurement. For sure it will help users to continue requesting a product.

    Within a workflow you could assign a "review task" for someone (product manager or purchaser) who needs to review the category and item.

    I would also like to note that it would be possible to have Purchasing policies setup where it would be required to have some information at certain steps in the procurement process. More information: technet.microsoft.com/.../hh209455.aspx

  • Chee Meng Chan Profile Picture
    Chee Meng Chan 2 on at

    As per my understanding, when creating the purchase requisition, user can only change the price for non-catalog item. Anyway that i can overwrite the pricing by using catalog items without setting up trade agreement?

    thanks.

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