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Electronic T4s for Employees

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Posted on by Community Member Microsoft Employee

Has anyone set up electronic T4s for employees? Are they password protected like the e-payslips?

Does anyone know where to do this in GP Payroll - Canada?

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Microsoft Dynamics GP

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Bill Campbell 22,647 on at

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RE: Electronic T4s for Employees

Are you using any third party software for you e-Paystubs? if not, you might want to consider a solution that allows you email paystubs, T4 and all with the security you need for your clients.

We are located in Alberta and are supporting many clients with e-Paystubs and would be glad to assist.

Send me private message - billc@misltd.ca - we can discuss.
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Nicole Hellerud 1,712 on at

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RE: Electronic T4s for Employees

Hello Marmar,

Thank you for your post.

You can generate Electronic T4's from Microsoft Dynamics GP. The following are details from the Help Files on this process.

Creating an electronic copy of the T4

Use the Payroll Electronic Transfer T4 window to transmit T4 forms to the Canadian Revenue Agency using a supported media type.

To create an electronic copy of the T4:
1.Open the Payroll Electronic Transfer T4 window.
(Microsoft Dynamics GP menu >> Tools >> Routines >> Payroll - Canada >> T4 and R1 Print >> Electronic T4’s)

A message will be displayed. Choose Yes to continue.
2.Enter the electronic transmitter number provided by the Canadian Revenue Agency (CRA).
3.Enter the name and addresses of the company that the T4s are being transmitted for.
4.Enter the name of an affiliated company at the same address.
5.Enter the following information about the company that the T4s are being transmitted for:
•City
•Province
•Country/Region
•Postal Code
6.Enter the name and phone number of the person preparing the T4 slips.
7.Select the language in which the T4 slips are prepared.
8.From the Run Type list, select whether the electronic copy you’re creating is a test file, a final copy for the CRA, or a resubmission of a previous T4.
9.Select the sender type.
10.Select the file destination where the transfer file will be saved.

Be sure to save your T4 files to a different file location than was used for R1s and T4As. All files, such as T4, T4A, and R1, use the RCTTAX.001 file format and will overwrite any previous files saved in a common directory.

11.Choose Verify and Generate. The following tasks will be completed.
•Transmitter information is verified.
•The RCTTAX.001 file is generated.
12.Choose T4 Summary Edit to modify the T4 summary. For more information, see Modifying T4 summary information.
13.Close the window.

I hope the above helps answer the questions you have about electronic T4s in Microsoft Dynamics GP. If not, let us know.

Wishing you healthy and happy days ahead!
Nicole Fiskum
Support Engineer
Microsoft Dynamics