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Date Stamp Activities

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Posted on by Derek Ching

I'm trying to obtain metrics on how long it takes to approve a vendor invoice in the Accounts Payable module. Do you know if the invoice approval process date stamps the activity. I see in the invoice that there is an "Approve Date/Time" field, but not sure if this is an automatically filled field or if this is a manually input field.

Does anyone know?

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Sukrut Parab 71,710 Moderator on at

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Do you have workflow enabled ? if you have workflow configured , please check if this field get populated after final workflow approval

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Junaid Idrees on at

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Hi Derek Ching,

I don't see this field in my standard environment. Do you have any customization in your environment.

From the field description it seems like it should be filled automatically by approval WF.

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Derek Ching 10 on at

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Hi Junaid Idrees,

This field is hidden in the default form. You can add this field in the form to make it a customized personal form. The field exists in the table and record as part of the VenInvoiceInfoTable table.

I'm just trying to find out if this information is automatically populated when the invoice is approved through workflow.

Thanks, Derek

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Gunjan Bhattachayya 35,423 on at

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Hi Derek,

The field you are looking for is not related to workflow, but to invoice variance approval.

The field name is VarianceApprovedDateTime and is updated when price and quantity quantity variances are approved by someone.

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Derek Ching 10 on at

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Hi Gunjan,

Let me check. Thanks for your help.

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Gunjan Bhattachayya 35,423 on at

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Sure!

You can check the vendInvoiceInfoTable\approveVariance method as well, where this field is set.

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Junaid Idrees on at

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Hi Derek Ching,

Thanks for the clarification, Gunjan feedback give me a good hint. No configuration/WF is required to approve the variance because on vendor Invoice form, Click Review tab > Matching details, There you will find a checkbox, If you want to approve that variance then just hit approve and post your invoice. System will populate that field with date/time.

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