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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Account Information on...
Microsoft Dynamics AX (Archived)

Account Information on PO Transactions

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Posted on by Community Member

Hi all,

I'll try explain this as clearly as I can - I am creating PO's for various different suppliers. Obviosuly these costs need to be posted somewhere but at the moment only one of the accounts is correct. The only account which is correct is the GRNI account, the other one on there isnt. I cant find the for the life of me where AX gets the account information from to correct it.

 

Can anyone assist me with finding where AX gets its account information from?

Thanks,

Alex

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  • Suggested answer
    Guy Terry Profile Picture
    Guy Terry 28,924 Moderator on at

    If you're buying Items, look in the Inventory management module -> 'Setup' -> 'Posting' -> 'Posting' -> 'Purchase order' tab.

    You'll find the GRNI account is probably the 'Purchase, accrual' account. The rest will be there, or if they are related to the vendor sub-ledger....

    ... look in the Accounts payable module, 'Setup' -> 'Vendor posting profiles'.

  • Community Member Profile Picture
    Community Member on at

    Thank you - I have now found the link between the PO and where the account information comes from.

    My question now is if I create a PO which will have the default account information attached when I choose an item, is there any way which I can change the account information to something else? The reason maybe because it needs to be posted against another department/account code.

    Thanks,

    Alex

  • Guy Terry Profile Picture
    Guy Terry 28,924 Moderator on at

    Which type of posting do you need to post to another account? i.e. on the posting profiles, one of them has the account that you want to change. Which is it?

  • Community Member Profile Picture
    Community Member on at

    This sounds like Im changing the setup, all I want is to know is it possible to change the account when creating a purchase order? When I have created PO's it brings accross the relevant default account information, i just want to know if I can change the default account information to another account if required?

  • Guy Terry Profile Picture
    Guy Terry 28,924 Moderator on at

    I wondered which account you wanted to change. It might be obvious to a finance type, but I am not one of those!

    If you want to be able to change any of the accounts that the PO will post to, I think this is not possible.

    In fact, I believe you can normally only change the 'Posting profile' on the Purchase order header ('Setup' fast tab), which I think means you can specify which sub-ledger account is used, but not really much else.

    On the PO Line ('Setup' tab), there is a field for 'Ledger account', but this is greyed out on POs I created. Looking at the code, it seems you can't enter a ledger account here if your PO line is for a Stocked Item.

    You mention being able to post to another department. Often, a financial dimension is used for this purpose. Financial dimensions can be defaulted onto the PO header and line, but changed if necessary.

  • Community Member Profile Picture
    Community Member on at

    Great, your answer has helped us get further on with our issue.

    My next question is what would stop me from being able to register lines on a PO before receiving them? This is whats happened now - I have created a PO, confirmed it, but am unable to register it??

    Thanks

  • Guy Terry Profile Picture
    Guy Terry 28,924 Moderator on at

    Hi Smithy2k7,

    You're better off starting a new thread for a different topic. Someone who knows about Registration might ignore a thread about posting profiles.

  • Community Member Profile Picture
    Community Member on at

    Hi Guy,

    Will do.

    Thanks

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