web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / How to pay out vacatio...
Finance | Project Operations, Human Resources, ...
Suggested Answer

How to pay out vacation for salaried?

(0) ShareShare
ReportReport
Posted on by Bethany V 5

Confused newbie here - I've worked with GP for a bit, but never with a salaried person. Our salary payroll processor walked out, leaving no process documentation.

I need to pay a terminated salaried employee their final vacation pay (no salaried hours due).

When I Build the batch, I get a Critical error, "Salary to be adjusted/reduced was not included for the employee."  I have NOT checked the 'salary' box. 

I have no earthly idea what to do, and can't find anything in the knowledgebase.  Someone else asked the same question back in 2014, but didn't get a response.

Categories:
Microsoft Dynamics GP
I have the same question (0)
  • Suggested answer
    Joseph Markovich Profile Picture
    Joseph Markovich 3,976 on at

    Hi Bethany-

    You could use the Transaction Entry screen in Transactions > Payroll > Transaction Entry.

    Create a batch, enter in the pay period start and end date.

    Enter your employee in the grid, select Pay Code, pick their salary pay code, and a box will pop up. Select either Reduce Dollars or Additional Amount.

    That selection is going to depend on whether their total vacation payout amount is less or more than what their pay period salary amount would be.

    Then enter the amount.

    When you build your batch, make sure to click the Select Batches button in the bottom right corner of the screen and pick the batch you just created.

    Slightly hacky, but the easiest way I know how to do it.

    I hope this helps.

    Thank you.

    Joe

  • Bethany V Profile Picture
    Bethany V 5 on at

    Thank you for your kind reply, Joe!

    In this instance, I am only paying vacation, with no offsetting Salaried hours - so my assumption is that I'd be entering Additional Amount of the full vacation payout?

  • Suggested answer
    Joseph Markovich Profile Picture
    Joseph Markovich 3,976 on at

    Hi Bethany!

    In the employee's pay code card (Cards > Payroll > Pay Code), has anything been modified there?

    Since you're only paying the vacation amount (and no salary) here is an example: the employee gets paid $1000 per pay period normally. Their vacation amount to pay out is $1500. In Payroll Transaction Entry, you'd enter a transaction for this employee using their normal salary pay code and when prompted for the amount, enter an additional amount of $500. This would get you the total vacation amount to pay, calculate YTD totals and taxes correctly , etc.

    Something I've done in the past is set up a separate pay code that is called "Vacation Pay Out" or something like that -- it is a duplicate of the employee's primary pay code (salary or hourly). Then it just prints a separate line on the remittance and can also get posted to different GL accounts.

    I hope this helps.

    Thank you.

    Joe

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Congratulations to the November Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Finance | Project Operations, Human Resources, AX, GP, SL

#1
Martin Dráb Profile Picture

Martin Dráb 646 Most Valuable Professional

#2
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 529 Super User 2025 Season 2

#3
Sohaib Cheema Profile Picture

Sohaib Cheema 285 User Group Leader

Last 30 days Overall leaderboard

Featured topics

End-of-life Announcement for Microsoft Dynamics GP

Product updates

Dynamics 365 release plans