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Microsoft Dynamics AX (Archived)

Invoices for Product/Service in a Fixed Price Project

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Posted on by 210

(this topic was openend from comments to another post)

In our implementation of AX, we were told that only on Time&Material would be possible to have invoices for both services and products and that would not happen for projects of Fixed Price.

When we showed a couple of posts that would say otherwise, we were told that it is actually a limitation as a result of localization to Brazil. It still does not sound right to me.

From what I read, Fixed Price differ from Time and Material at start because you need Estimates to start with, but when you actually give work progress and stablish a percentage of the job accomplished, you then release all items (time, expenses and materials) to the system in such way that from that moment it would be treated by the system as any other time & material items would (in terms of what is being accountable for profits and losses, but the invoice itself is for the percentage of the end product, not time&material).

If this reading of mine is correct, it is liking to say that Fixed Price is a potential Time & Material project that is released from time to time as percentage complete advances. Any think that would work in terms of invoicing, price/cost accountability and etc would then be the same.

Does it sound possible that a localization to some language may disrupt the application of Fixed Price and then we should consider that only Time & Material is an option for us to work with invoices for both products and services?

Can we actually say that Fixed-Price has "one step prior" to Time&Material, but once you determine the progress against the estimate, the items release are "of the type" or "like" any Time&Material project?

Thank you for your time if you can spare,

Peter.

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  • Verified answer
    André Arnaud de Calavon Profile Picture
    301,035 Super User 2025 Season 2 on at

    Hi Peter,

    The main differences regardless any localization between fixed-price and time material is the way you do your invoicing and estimation.

    Invoicing:

    With a fixed-price project you invoice a lumpsum. This can be one invoice or more installments. The invoices are defined with On account transactions.

    With time and material you can invoice every single transactions, like hours, expenses and items. You can setup what is or what is not chargeable and you define the sales prices per hour, item, or expense.

    Estimation:

    With fixed price projects you can add a forecast to estimate periodically the progress. Percentage of Completion will be determinded. Based on this percentage, AX will recognize the revenue and will post accrued revenue. Also the costs which could be posted on balance accounts are posted into the P&L.

    With time and material you can post WIP, based on posted, not invoiced transactions.

    This is my explanation of the differences.

  • Scrumsmart Profile Picture
    210 on at

    While I do think you are confirming my toughts and thus it is the answer I am looking for, can you complement your reply in these specific terms:

    1) There should not be a difference in the application of Time&Material or Fixed-Price in regarding types of invoices for product or service (in Brazil there are huge differences in price formation/taxes for each of these two types of invoices).

    2) If one of the types of project is not properly permiting the invoice of a product or service statment, it should be more of a setup missing configuration than a possible impact of a language/country localization?

    3) Not in terms of the invoice in itself, but how the costs are passed to the Profit and Losses accounts, in Fixed Price you can also determine items in terms of Time, Expenses and Materials, right?

    Best regards,

    Peter.

  • Verified answer
    André Arnaud de Calavon Profile Picture
    301,035 Super User 2025 Season 2 on at

    Hi Peter,

    I have the feeling we are not completely on the same page. I do not understand all your points. See my comments below. Maybe you can elaborate a bit more if you have the same feeling after reading this.

    1) There is a difference in invoicing. Fixed price can only invoice on account transactions. T&M can invoice all project transaction types. I'm not familiar with the Brazilian localization.

    2) See my comment on point 1. There is a restriction in invoicing only on account transactions for FP projects. This is not due to setup. If you can't invoice all transaction types for T&M projects it is for sure a setup.

    3) Well the flow is/could be a bit different but at the end all costs will be posted into the P&L.

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