Note field in the Vendor payment journal is filled with Default description

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Posted on by Julia_K

Hi.

Is there any parameter, that can make Default description fill in Description field in the Vendor Payment, not a Note field? This has no sense at two points:

1. Note field (for some reason) is going to the check, and that is something none of my clients wants.

2. Default descriptions has to fill in Description in GL transactions, and for Vendor payments those don't do that.

Please, help me out to figure out how to solve it, except making a mode to fix this.

Thanks!

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ZvikaR 168 on at

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you're a bit unclear, but I am guessing you mean the vendor journal form.

set up in "Default Description" form, a description for "vendor - payment, vendor" - this will show up on payment journal lines generated through payment proposal.

This description will go to both AP and GL transactions (same description).

I am not sure what do you mean by "note" field, and the way it gets printed on a cheque.

What field are you referring to? what section of the cheque this gets printed on?

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Julia_K on at

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I thought "Vendor payment" is pretty clear description of Vendor payment journal. Sorry for that.

I have setting, you are referring to setup "vendor - payment, vendor". And when I settle Payment line with Invoice system auto fills in Note filed. This field is on the "Payment" tab of Payment journal. And value of this field goes to Remittance part of check after Totals.

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Mahmoud Hakim 17,887 on at

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As standard, the description comes from journal description Gl, not note

so, if you have any other logic, you can back to a developer to check it

this is abnormal behavior

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Julia_K on at

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To give more details:

Payment proposal:

System fills in Description and Note field.

Settlement from Payment journal lines:

System fills in only Note field.

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Ludwig Reinhard Microsoft Employee on at

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Hello Julia_K,

What is it actually that you want to achieve with this descriptions and note fields?

Do you want to inherit some information from the originating invoice to the payment and settlement posting?

Would be great if you could spend some words on what you try to achieve.

Many thanks and best regards,

Ludwig

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Julia_K on at

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Talked to Developers:

They say - this will be a modification. As it works like this - Standard.

And it looks very strange to me. I presume, I may don't understand something, but I can't find any logic in system working like this.

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ZvikaR 168 on at

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I see what you mean.

That field is filled with something quite useful: for every invoice you settle it gets filled with whatever description you set up in "default description" , but for each invoice - so you get a summary of all the invoices settled if you want (you can include voucher ID, invoice number, invoice date etc.)

if you or your client do not want to see that, simply clear the value in "default description"

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Julia_K on at

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Hi Ludwig,

I need actually, so that Default Description worked only for Description field in the journal.

Goal is - client needs to have extra information in General ledger transaction description. So we set Default Description functionality for it.

But for some reason we found it work for Note field, that we found to be printing in Check after Totals. And we don't need that at all to happen.

Thank you,

Julia

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Julia_K on at

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Yes, but we still need that for General ledger transaction description of Vendor payment transaction. And filling it in manually is very heavy work for Users. Also I don't understand why system fills in Note, instead of Description. Note doesn't work for GL, and Default descriptions are created to fill in GL in the first place, or I'm mistaken there?

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