Remove Payroll Detail

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Posted on by DAIP_Kenneth

I am an end-user is Great Plains 2018. I recently posted a payroll in GP but I didn't post the batch to the general ledger because the payroll was incorrect. How do I remove the detail from the payroll tables?

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Andrea Melroe 3,437 on at

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Hi Kenneth,

If there wasn’t an interruption that caused a problem with the payroll data, the easiest way for you to fix the problem pay run is as follows:

Void the problem pay checks (Transactions >> Payroll >> Void Checks). You can restrict by audit trail code so you can easily include all checks from the pay run when you void.

Delete the batch that’s created in GL since the first one was deleted as well (Transactions >> Financial >> Batches).

Reprocess the pay run accurately.

The great thing about doing this on the front end is that GP does the heavy lifting for you.

When you remove the pay run from the backend (which is sometimes necessary if there is a data problem), you also have to be sure to fix other areas of GP as well: Bank Rec (checks will have flowed there), Vacation/Sick time accrued/used, employee summary amounts, etc. If you can void those checks on the front end, GP will void those checks in Bank Rec for you, back out the vacation/sick times accrued/used, and automatically update summary amounts.

With this being said, we do have a blog that talks about the payroll history tables you’d need to remove data from if there is a data problem and you’re unable to void (be sure to test in a test company first if you do this):

https://community.dynamics.com/gp/b/dynamicsgp/posts/recovering-from-failed-payroll-processing-activity-in-dynamics-gp

I hope this helps!

Thank you for using Microsoft Communities,

Andrea Melroe | Sr. Technical Advisor | Microsoft Dynamics GP

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