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Delegation in HR

Posted on by 155

Hi Team,

I am trying to archive the following. I have users that reports to managers but to different managers. So I have 5 Staff in an office that can report to 2 manager depends who is in the office for the month. I was thinking of maybe to either ask the 2 managers to delegate between themselves. So I will put all the 5 staff to report to manager 1 and then when he will be out for him to delegate to the second manager. The other option I am thinking of is to have a 3rd manager position to which all the 5 staff would report to and then that generic manager would delegate to either manager 1 or 2. My question is could an admin delegate on behalf of that generic manager position please? Also is that a good idea to have that generic position or should I just use the 2 manager position and get them to delegate.

Regards,

Rajbps

  • Suggested answer
    SouravDam Profile Picture
    SouravDam 11,721 on at
    RE: Delegation in HR

    Hi rajbps,

    Thanks for update.

    However, I just want to understand the way forward you have decided to adopt. Is it same what I explained earlier like the approver will delegate the work item to another user?

    Regards,
    Sourav

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Delegation in HR

    HI Rajbps,

    I have a question: have you considered having both of the people to be the Approver (create a User Group and assign both parties to that group). Then on  the completion policy you select "Single Approver" so this means both users will get a work item, but only the first person to approve/reject will be considered.

    Let me know if  this is a viable solution or not.

    Thanks

    D

  • rajbps Profile Picture
    rajbps 155 on at
    RE: Delegation in HR

    @Sourav Dam,

    That was a good idea but we deciced to go on the route of delegation. So the staff member is responsible when he/she is not in to delegate.

    Rajbps

  • Suggested answer
    SouravDam Profile Picture
    SouravDam 11,721 on at
    RE: Delegation in HR

    Hi rajbps,

    Appreciate if you kindly update on this please!

    Regards,
    Sourav

  • Suggested answer
    SouravDam Profile Picture
    SouravDam 11,721 on at
    RE: Delegation in HR

    In one of our clients, we had the same requirement that, once the Accounts Directorate approved the workflow, then workflow should trigger to 2 different Executive Directorates depending on whoever is available by that time. Which means, any one of the 2 EDs can take approval action if they are available and then workflow will be completed.

    Finally we agreed with the following.

    -- Once the Accounts Directorate approved his part, work item will be triggered back to him again in the next level of approval. Then Accounts Directorate will check internally who is available (holding the Executive Directorate position) that time. And based on that, he will re-assign the work item to the next available Executive Directorate.

    Sounds cheesy but this is how we convinced the client 

    You can do the following.

    1) First decide if above solution is acceptable in your case.

    2) Once the client accept this, you need to set the appropriate roles and privileges for those managers so that they can take an action in the workflow once this is triggered to them.

    3) Also you have to check the privileges for that person too who will be doing the re-assignment activity in the workflow.

    4) Additionally, we had set email notification where the subject line of the mail will be picked from the workflow subject. Example; if the work item is for Executive Directorate approval, then you have to mention this in the workflow subject. So when the mail triggered for approval again to the same person (in our case, this is Accounts Directorate), by looking at the email subject, approver can understand who has to take action this time in the workflow and based on that, he/she can re-assign this to the correct person at the next level. This step will erase all confusion for the approvers.

    Regards,
    Sourav

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