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Possibility to integrate events in calender of registered members

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Posted on by Soeren Roggenkamp

Hi all,

we are currently trying to enable registered people of an event to import the whole event with all sessions in their private calender. Further, we want to integrate the MS Teams function.

For now, this is only possible for the established speakers.

The aim is it to enable every registration to import the event in their private calender.

Would be great, if anyone can jump in and help out.

Best,

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cloflyMao 25,198 on at

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RE: Possibility to integrate events in calender of registered members

Hi Soeren,

Ok, I am waiting for your feedback. :D

Regards,

Clofly

If you had found any answer helped, please kindly mark as verified to close the thread, it would be really appreciated.
Soeren Roggenkamp 30 on at

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RE: Possibility to integrate events in calender of registered members

Hi Clofly,

Thank you so much for this detailed feedback - I will check your response step by step and come back to you if there are any upcoming questions.

Have a great start!
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cloflyMao 25,198 on at

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RE: Possibility to integrate events in calender of registered members

Hi Soeren,

Please check whether Marketing Calendar control would work for your requirement:

https://docs.microsoft.com/en-us/dynamics365/marketing/customize-marketing-calendars

Sample:

1. Create two custom date and time fields: Event Start Date and Event End Date to Event Registration entity:

Event Start Date:

Event End Date:

2. Trigger a workflow or plugin on creation/update of Event Registration entity, fetch start date and end date of its parent event to populate these two custom fields.

In my demo, I set them manually.

3. Open Contact form in form editor, go to Events attended tab > Event registrations(contact) sub-grid, switch the default control to Marketing Calendar, add configurations as shown in following screenshot:

Of course you can also refer to the documentation for instruction about the control.

4. Save & Publish form.

Result

Now related event registrations of contact will show in calendar view:

In addition, if you are creating an entity-level calendar and want to add another entity to the current calendar, then choose an entity for Entity 2 and repeat the previous step for that entity. You can add up to five entities to entity-level calendars. However, please be aware of that this feature might doesn't work as what you expect in current version. It is not sure that whether child sessions of event can also display in same calendar. (See point 4 and 5 of Configure the entities available to a calendar section of the documentation: parent entity property of the control has no effect in current application.)

For Teams integration, please refer to this article:

https://docs.microsoft.com/en-us/dynamics365/marketing/teams-webinar

If you encounter trouble when running live event in Teams, answers of Shravan in following threads might help you:

https://community.dynamics.com/365/marketing/f/dynamics-365-for-marketing-forum/411920/teams-live-event-always-shows-message---live-event-has-not-started

https://community.dynamics.com/365/marketing/f/dynamics-365-for-marketing-forum/412392/start-button-on-the-teams-live-event-is-faded-out-and-hence-not-able-to-start-the-event

Regards,

Clofly