One purchase receipt with multiple invoice

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i met a requirement like this, suppose i have physically received 1000 items(product receipt posted), the vendor send me two invoices, one with 200, and another with 800. and it happened quite often here. now i have to correct/cancel the purchase receipt and create new one.

The point is sometimes the received items have already been consumed by the production, so it's impossible for me to cancel the receipt.

Is there any best practice to figure out this issue ?

many thanks.

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André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

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Hi Jianrui,

When posting the vendor invoice, it is possible to change the invoice quantity to be less than the received quantity. You don't have to cancel/correct purchase receipts.

You only have to do these corrections if you really physically received other quantities compared to the posted product receipt.

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Andrew Xu 3,877 on at

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Hi Jianrui,

Not sure why you have to cancel/correct the previously posted receipt and create an extra receipt, so you can map the multiple invoices to multiple receipts.

In AX, you can always post multiple invoices against one receipt. When posting invoice, you can select the 'Default quantity for lines' to the proper selection, and modify the quantity of invoice line to the quantity you got invoiced.

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[quote user="André Arnaud de Calavon"]

Hi Jianrui,

When posting the vendor invoice, it is possible to change the invoice quantity to be less than the received quantity. You don't have to cancel/correct purchase receipts.

You only have to do these corrections if you really physically received other quantities compared to the posted product receipt.

[/quote]

Hi Andre

suppose i received 10, if i post one invoice with 2, Theoretically, i have another chance to post 8, but here when i post the 2, i cannot post invoice anymore, the "Invoice Button" is grayed out.

is there any configuration that i missed ?

many thanks.

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Community Member on at

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[quote user="Andrew Xu"]

Hi Jianrui,

Not sure why you have to cancel/correct the previously posted receipt and create an extra receipt, so you can map the multiple invoices to multiple receipts.

In AX, you can always post multiple invoices against one receipt. When posting invoice, you can select the 'Default quantity for lines' to the proper selection, and modify the quantity of invoice line to the quantity you got invoiced.

[/quote]

Hi

suppose i received 10, if i post one invoice with 2, Theoretically, i have another chance to post 8, but here when i post the 2, i cannot post invoice anymore, the "Invoice Button" is grayed out.

is there any configuration that i missed ?

many thanks.

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Mariano Gracia on at

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Hi,

Andre is right, you should be able to invoice 2 units (from 10 that are received), have you checked, in the sales order, the Line quantity? (you can acces in actionpane\general tab\button Line quantity), there you can check the invoice remainder quantity, if it is not zero, you should be able to post a second invoice, you cant try it from /Sales ledger/Periodic/Sales update/Invoice (if the invoice button is disabled)

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[quote user="Mariano Gracia"]

Hi,

Andre is right, you should be able to invoice 2 units (from 10 that are received), have you checked, in the sales order, the Line quantity? (you can acces in actionpane\general tab\button Line quantity), there you can check the invoice remainder quantity, if it is not zero, you should be able to post a second invoice, you cant try it from /Sales ledger/Periodic/Sales update/Invoice (if the invoice button is disabled)

[/quote]

Hi Mariano

thanks for your reply, i'm using the AX 2012 R3, i cannot find the function you mentioned, and i'm talking about the purchase invoice.

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Community Member on at

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This problem can be fixed by setting the field "Product receipt quantity to match". on the invoice update form change the invoice line amount and click the button "Match product receipt", change the field "Product receipt quantity to match" as the same as invoice line amount.

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Community Member on at

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I'm not sure i understand this response.

if you change the quantity to be less, for example, the 1st invoice of 200, then the purchase order is then invoiced. you cant then invoice the last 800.

i believe what is required is similar to product reciept matching. but effectively splitting the product reciept into 2 invoice lines?

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Community Member on at

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respected sir

can you plese upload any video how to to do this

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Mahmoud Hakim 17,887 on at

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you can check this video

www.youtube.com/watch

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