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Customer experience | Sales, Customer Insights,...
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Sharepoint files and attaching them to queues in CRM to email

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Posted on by 5

Hi

We have just started to use the CRM for contacts leads etc.

We are using it to manage email queues and we have to send the students a certificate which is a PDF. Currently these are stored on a network drive.  We want to move them over to sharepoint storage.  But there does not seem to be an easy way to access the sharepoint file to attach to the email to send to the student.  We are also having to do this for letters that are generated in a separate program.

The only way i have found to do this is generate the document in the desired program and save to downloads, then attach to office 365 dynamics CRM email, then drag over to the sharepoint folder.

As these are all in our office 365 tenant I find this strange that we do not get the option to select a file from sharepoint to attach. Is this something that needs to be configured by our Admin 

Surely we dont need an automation to do this simple task.

Please help

Louisa

I have the same question (0)
  • MikeC282 Profile Picture
    2,175 on at

    You can attach files from sharepoint using Power Automate or flow. Depends on what you want to do.  When does the PDF generation happen? Is it unique for each student?

  • Louisa Wright Profile Picture
    5 on at

    Yes it is a individual letter for each from a mail merge document. this is generated from a separate system, but we need to use CRM to send the email to the student.  we want to store the letters in sharepoint files rather than in a server. Hence once the mail merge is done attach the sharepoint file

    But maybe, I need to think of it differently are you saying when the PDF is generated it can create a CRM email from a template and attach?  I would very much like to know how to do that if that is what you mean.  I am just thinking old school attachments.  Or should we just do a link to the document in sharepoint instead?  Would they still be able to open the document their end as normal.  as it will be stored in a place that staff can access not students 

    Louisa

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