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CoA - Newbie question

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We are in the early stages of a project to convert to D365 F&O and do not yet have our systems Integrator appointed and I am trying to get my basic CoA principals sorted ahead of the came.

We are currently using Oracle E1 (JDE) and we have a global CoA at Group level but individual counties can split the accounts to suit their own local requirements.

eg Main account 62180 is 'Other Travel Expenses' which everyone has to use but eg Spain will have 62180.01, 62180.02 62180.03 etc to split it how they need it and Sweden will have 62180.01, 62180.02 62180.03 etc to split it how they need it.

The main account (eg 62180) is global but the .01 .02 .03 etc are local and will be different in each company - if they are used at all.

The main accounts are mandated globally but local companies can split for their own purpose - what is the best method of achieving this in D365?

Many thanks

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André Arnaud de Cal... 300,904 Super User 2025 Season 2 on at

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Hi,

In case you need to have different accounts per country or legal entity, you can't use a shared chart of accounts. You can set up a global CoA as default for other legal entities and to be used in a potential consolidation company. In the CoA's of the countries, you can add other accounts and link them to the global one using e.g. a consolidation account or main account category.

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Hana Xue Microsoft Employee on at

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Hi,
You can refer to the documentation about COA, hope it helps.
Plan your local chart of accounts - Finance | Dynamics 365 | Microsoft Learn
Best Regards,
Hana

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Bharath jain 1,443 Super User 2025 Season 2 on at

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Hi,

If its a global chart of accounts, you can create a main account and restrict that to a particular legal entity through legal entity override option. In this way you can have a shared chart of accounts and yet have specific main accounts related to legal entity.

This is not exactly how it works in Oracle, but you can use it as a workaround.

Regards,

Bharath Jain

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BillurSamdancioglu 19,703 Most Valuable Professional on at

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You can do consolidation reporting or you can manage through financial reports. In financial reports you can assign the COAs accounts however you need to. If consolidation is used, you can set the consolidation account.

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saurabh bharti 15,039 Moderator on at

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Hi,

There is no straight forward answer to this and this is most complicated decision when you start D365 implementation because we have to consider many things.

Now there can multiple ways and each has its own pros and cons. Here are few in my opinion:

Shared COA:

1. Use as Global chart of accounts

2. Accounts which are local can be restricted using legal entity obverride so that other company does not use

3. To have consolidate figure you can try having 62180 as Total type and rest all as subset of thsi

Inidvisual COA:

1. Define COA for all inddivisual company

2. Use one COnsolidated COA and map that as consolidated account to each legal entity COA

Here is MS offcial document as well

https://learn.microsoft.com/en-us/dynamics365/finance/general-ledger/plan-local-chart-of-accounts

Having said that , please do consider pros and cons of the approaches in terms of reporting, Maintainance and control

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