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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Mapping Sub Ledger Fie...
Microsoft Dynamics AX (Archived)

Mapping Sub Ledger Fields to General Ledger Fields

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I am an accounting manager supporting the implementation of AX 2012.  Do we have flexibility about which fields from AP interface into the General Ledger fields?  For example, for payment of a vendor invoice in AP, we would like for that transaction to interface into the General Ledger with the Vendor Name in the Description field in the General Ledger lines.  Said another way, if we are analyzing a General Ledger account, we would like to see the Vendor Name as part of the General Ledger transaction.

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  • Suggested answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 300,911 Super User 2025 Season 2 on at

    Hi LCMON,

    It is possible to link the vendor transaction to the accounting transactions in a view or report. This is done within the function Transaction origin. If you need it on other places, this would require a customization.

    It is possible to get the vendor account number within journal lines as transaction text, but not the name.

    You can also have a look at Management Reporter. The vendor name is one of about 60 attributes available for creating reports.

  • Suggested answer
    Brandon Wiese Profile Picture
    Brandon Wiese 17,788 on at

    Under the Organizational administrator menu, Setup, launch the Default descriptions form.

    Using this form you control what appears in the Description on the General journal lines in the ledger.  Use the macro replacement codes %1 %2 %3 %4 %5 %6 to determine which fields appear and in what order.  Unfortunately as far as I know there isn't a definitive guide to what each of those means, and they differ by transaction.  Also, you'll have to add a row for each type of transaction, and this setup must be done in each company, unless you consider a customization.  I generally recommend just using %1 %2 %3 %4 %5 %6 across the board, and a simple customization in the right place will achieve that without any setup at all on that form.  It's better to have all the possible pieces of information in the ledger and ignore what isn't useful than not have what you need and discover it only later.

    Good luck.

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