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Is there a way to close a PO that has been fully invoiced, but there is still an amount left on the PO? For example, if the PO is for $10,000 and we paid $9,500 and don't owe any more, is there a way to closed PO
Hi Nadeem,
Can you try to invoice the remaining open/unmatched items for a price of $0?
If you got the items really for free then this should close the PO.
Yet, it will also put down your average item price and affect your inventory valuation because you got some items for free.
Best regards,
Ludwig
Hi Ludwig,
I just tested scenario where i had 1 item for 100$ value and i posted invoice for 90$, and the status is changed as invoiced.
I was able to post invoice for items for a price value of 0$. and Po got invoiced.
is there any other way apart from this?
Hi Nadeem-MS,
The main question is whether or not you got some items for free.
How many items were ordered, received and invoiced?
Can you share that information?
Also, do you know if the vendor might still send you an invoice about the items that were not invoiced yet or might ask them to be returned?
What is the exact scenario here? Are we talking about stocked items or services? Did you receive 10, but got an invoice for 9 items? Or is it a service where you created an order for $ 10,000 and got an invoice for $ 9,500? If it is about services how do you enter the POs?
Hi,
Actually, this scenario is related to prepayment, for a PO total amount is 10,000 and company has paid 9,500 as a prepayment and prepayment is invoiced.
while doing final invoice the total amount was decided as 9500 so user wants to know is there any chance to close the invoice without paying the balance amount 500$.
hope the information is clear
hope its' information is clear
Have you received all items that were ordered and have those items been included on the invoice from the vendor?
Can you share some information on that?
Yes, but i have doubt if the items are received and accepted by vendor .Is there any possibility to change after that?
You can always post inventory adjustments later on if you need to correct something in inventory.
Yet, before doing that, I would try to clarify with the vendor and your warehouse people what happened exactly.
Maybe give these guys a call and ask what's going on with this PO.
That is better than having to correct things later on.
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