How to identify debit/credit note posted against an invoice

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Posted on by Bharath jain

1,443 Super User 2025 Season 2

Hi,

Is there a way to identify whether debit/credit note is posted for an invoice.

Below is the scenario,

i have posted an invoice, now i realize i have posted a wrong amount so i post debit/credit note against that invoice and link the same. when i open vendor transactions this two are independent transactions.

In this scenario when i go payment journal and select the invoice, i will get the actual invoice amount and not the corrected amount.

So i would like to understand is there a column that i am missing, or is there a process to identify those invoice.

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Ludwig Reinhard Microsoft Employee on at

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Hi Bharath jain,

If I get you right then you posted the invoice and later on a corrective invoice, right?

Is the invoice and the corrective invoice for the same amount or for different amounts?

Apart from recording those two transactions, have you done something else?

Best regards,

Ludwig

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MM-20051452-0 on at

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Hi Bharath,

In addition to Ludwig inquiries that will help to solve current situation,

In future for correcting and/or posting credit/debit notes for invoices, we have multiple scenarios:

1- There is no need to reverse the entire invoice and just user need to post additional transaction as adjustment.

- It is always recommended to use the same invoice number and just add a brief of (Adj.)

- In case the transaction was in different sign directly settle against the invoice so at time of payment the remaining balance will only appear.

2- The entire invoice requires to be reversed and post a new one.

- For Purchase orders/Sales orders/Free text invoices, please use Return order cycle to make sure the inventory costing is not going to be impacted then post a new fresh invoice. then at time of payment the correct invoice will only be available.

- For Invoice journals/Procurement pending vendor invoices, please use the reverse transaction to make sure all data will be reversed correctly. then at time of payment the correct invoice will only be available.

Best regards,

Momen Mansour

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Bharath jain 1,443 Super User 2025 Season 2 on at

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Hi Ludwig,

Yes, I have posted an invoice journal. It's a corrective note for a different amount. It's only recording these two transactions.

I have posted an invoice for 15,000 and a credit note for 1000. No other transaction.

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Bharath jain 1,443 Super User 2025 Season 2 on at

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Hi Momen,

Your suggestion in scenario one should solve my issue, thank you.

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