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Module
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System Specification
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Request
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Capability of your System
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Personnel Info & Actions
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- Contain full employee data (demographic details, family & emergency contacts, education, qualification, past employment history, hire date, employment status, type of employment, special conditions, retirement service date, line manager, location, ratings, talent call)
- Process (with both current and future effective dates) the full range of individual and mass personnel actions such as appointments, transfers, promotions, separations, retirements, terminations, change to lower grades, reassignments, pay changes (including locality and national adjustments, allowances, differentials, premium pay, movement between pay plans or schedules)
- Enable managers and HR to track personal info and past, current, and pending personnel actions and enable on-line approval or disapproval of such recurring actions
- Contain documentation storage (contract, letters, requests)
- Track length of service for contracts with notification
- Create org chart with names and job titles
- Generate reports
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Mandatory
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Payroll
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- Calculate gross pay, deductions, net pay, employee, and employer contributions for each employee on an effective pay period basis
- Compute gross pay as the sum of each rate of pay times the number of units related to it, minus retirement annuity offsets, if applicable, plus all appropriate allowances and/or other gross pay components, classify and total deductions, subtract total deductions from gross pay, and apply formulas or utilize tables to determine employer contributions required for certain payroll taxes and benefits
- Generate letters: pay slip, salary review, bonus payment, salary bank statements
- Generate reports
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Mandatory
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Compensation & Benefits
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- Contain salary (with historic data), level (with current comparatio against salary level)
- Contain all types of benefits: bonus scheme, insurance (health / life), car, mobile, flexible benefits, etc.
- Determine employee eligibility for entitlements and process and document the action
- Generate reports
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Mandatory
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Time & Attendance
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- Capture information on time, or units of measurement worked, to determine gross pay (generate timesheets)
- Capture multiple types of work units and all types of leave taken, earned and used
- Reflect flexible hours eligibility
- Accept electronic, or other appropriately documented forms and approvals (ex flexible hours request)
- Generate reports
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Mandatory
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Leave
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- Provide performance of all activities associated with leave: assignment, transactions, application, approval
- Monitor all types of leave with the opportunity to reflect whole/half day: holiday, lieu day, study day, unpaid, sick, compassionate, jury service, maternity, paternity, adoption
- Process leave for each reported leave type at the end of each effective pay period. Process advances, accruals, and restored leave before usages are applied to the appropriate available balance
- Generate reports
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Mandatory
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Employee Relations
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- Track and record the full range of employee, management, appeals and grievances: case nature, case date, case steps, meeting notes and resolution
- Generate letters/warnings
- Create, monitor and maintain performance improvement plans
- Able to notify throughout the process
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Mandatory
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Recruitment
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- Enable managers to electronically initiate the full range of recruitment-based actions (e.g., internal and external recruitment actions, reassignment actions, details) and flow these actions to the appropriate individuals for approvals and processing
- Generate documentation needed to complete the recruitment process. This includes preparation of vacancy announcements which contain specific selection criteria
- Allow managers to electronically receive and act upon referral lists, CVs that contain appropriate candidate qualification information, and fully take into account regulatory requirements
- Provide a means for applicants and employees to apply as either external or internal candidates for vacant positions Advertise job automatically on our website and key job websites and social media
- Have full recruitment flow, including final stages with generating offer letters, contract and all other required forms per level
- Generate reports
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Mandatory
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On-boarding
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- Contain E-learning based on uploaded overview of the business, its objectives, specifics, structure, induction/roles and responsibilities of each function
- Schedule induction meetings
- Give access to handbook for new employees
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Desirable (low priority)
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Performance Management Cycle
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- Allow creating objectives with the split to objectives types and categories, review objectives with employees’ and managers’ comments
- Route, approve and complete performance appraisal plan and resulting rating from management to HR
- Generate reports
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Advisable
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Talent Management
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- Contain type of talent, strengths and opportunities, short-term and long-term development objectives, development actions
- Route, approve and complete plan throughout the year
- Generate reports
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Desirable (med priority)
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Learning & Development
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- Contain information on nomination, approval, enrolment, evaluation, and personnel record documentation
- Record data relative to the cost and source of developmental activities and enable analysis of such activities to determine future budget needs and return on investment
- Generate reports
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Desirable (med priority
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Engagement
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- Generate employee engagement surveys with reports
- Conduct 360 feedback surveys based on leadership competencies and technical knowledge
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Desirable (med priority)
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Self-Service Portal
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For employees:
- Profile: maintain their own information
- Compensation: generate and download their pay slip information, salary reviews, employment letters, salary bank statements
- Benefits: manage own benefits, such as requesting information and initiating actions, with a minimum exchange of forms or other paper documents
- Attendance & leave: generate and approve/disapprove time sheets, all types of leave
- Policies & procedures: enable quick access to P&P with FAQ option
- Performance and development: managing objectives, personal development profile, L&D activities
For managers:
- Conduct performance and talent reviews, transfers, time/leave and expense approvals
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Mandatory
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