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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Print particular SOP b...
Microsoft Dynamics GP (Archived)

Print particular SOP blank invoice form

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Posted on by painterisaac 3,015

We are using GP 2010. 

We have two blank SOP invoice forms. Right now when we select "print documents" it maps to the incorrect blank SOP invoice form. 

It currently maps to the "SOP blank history invoice form"

We want it to map to the "SOP blank invoice form"

How do we get the "print documents" option to print the latter? In other words, how do we change the mapping?

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  • Verified answer
    Olaf Laos Profile Picture
    Olaf Laos 1,890 on at

    Are you printing an invoice that is still open in SOP or printing ones that have been posted? If it has been posted it will use the History version.

    Normally, the status, unposted or posted, decides the version it uses.

  • painterisaac Profile Picture
    painterisaac 3,015 on at

    Where would I go to tell what the status is?

    What status should the "SOP blank invoice form" be in so that it will print it?

  • Olaf Laos Profile Picture
    Olaf Laos 1,890 on at

    If you can open the invoice in the Sales Transaction Entry window, then it is still unposted and should print the SOP Blank Invoice Form.

    You can also tell by using a smartlist of Sales Transactions - there is a standard one called "Open Invoices*" - being the unposted ones. You can also set the smartlist column name "Document Status" to equal "posted" - to see the ones in History (which will use the SOP Blank History Invoice Form).

  • painterisaac Profile Picture
    painterisaac 3,015 on at

    Oh duh. Sorry, yeah I knew that.

    They are posted invoices. How can I get it to stop mapping to the "SOP blank history invoice form" and map to the "SOP blank invoice form"?

  • Olaf Laos Profile Picture
    Olaf Laos 1,890 on at

    I don't think there is any way to "map" - the layout version is decided by its status - and if it's posted, it always uses the history version of the form. You can make both the open and history versions have the same design and layout - so the result is the same whether you print from open or history.

  • painterisaac Profile Picture
    painterisaac 3,015 on at

    That is a good idea. Thank you.

    Is there a way to copy and paste, or save as, to get the history version the same as the "SOP blank invoice form"?

  • Suggested answer
    Olaf Laos Profile Picture
    Olaf Laos 1,890 on at

    I know some of my colleagues export the report to package file (via Customisation Maintenance) and open the package file in notepad and change the report references. If you open both versions in notepad, you will see the references each uses and can make the changes accordingly - to convert one to another. Then save and then import the package file into Dynamics.

  • painterisaac Profile Picture
    painterisaac 3,015 on at

    Okay but how would I get this newly imported file to be saved as the history SOP invoice?

  • Suggested answer
    Olaf Laos Profile Picture
    Olaf Laos 1,890 on at

    By changing the references in notepad and saving it, the package file now knows its a different layout. When you import it and browse to the revised package file, it will display that it is going to import a History version of the document and overwrite the current history version already in the system (reports.dic)

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