Skip to main content

Notifications

Announcements

No record found.

Community site session details

Community site session details

Session Id :
Finance | Project Operations, Human Resources, ...
Suggested answer

Expense Management Module

(0) ShareShare
ReportReport
Posted on by 25

Hi All

I have 2 questions on the Expense Management module.

1. It appears that I can only "split" the costs in "distribution amounts" on an expense report for expenses before it is submitted to the workflow. What I would like to do is have the first workflow approver to be able to split the costs if required, but the "split" option is greyed out. My reasoning so you understand is that employees submitting expense reports do not necessarily know how to code their expenses and some expenses may need to be split. I want the first workflow user i.e. Our accounts payable staff to be able to redistribute costs before they approve the expense report? Is there any settings I have missed that allows this to happen?

2. Our Functional currency setup is USD. But we reside in Australia and AUD is our reporting currency. When I enter an expense into the module I can choose the currency, which is AUD, but when an expense report is created and the expenses are added, the currency automates as USD, our functional currency. But all expense claims to employees are paid in AUD. Is there a way to override an expense report to the currency of the expenses, in this case AUD?

Thankyou in advance for any help you can provide.

  • Suggested answer
    Michal Krejza Profile Picture
    on at
    RE: Expense Management Module

    hi SEW,

    Below you find my answers:

    #1

    Not possible in the current design. Approver can reject the Expense report and ask Employee to split the line. But it is not possible to split the line by approver.  

    #2

    Not possible neither. In the current design all manually created expenses are posted in Accounting currency. 

    You can read about current design on my post here: Currency processing in Expense management module of Dynamics 365 Finance

  • SEW Profile Picture
    25 on at
    RE: Expense Management Module

    Thanks for the reply. I think you might have missed the point of my email, regardless of whether you agree, I was wondering if it was possible?

    There are reasons why employees would not be able to code their expenses and we have very good reason for USD functional currency as we import oil and gas tubulars in USD. It is perfectly acceptable by AASB and IASB. Thank you anyway.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at
    RE: Expense Management Module

    Hi SEW,

    Some comments on your questions.

    For No 1:

    I would disagree here. An approver should approve or disapprove but not manipulate a record that needs to be approved. In case you want to have your expenses split in a different way, ask the users doing that or create new categories that allows them easily doing that. Another option would be to enforce users to itemize their expense.

    For No 2:

    If your company is located in Australia, why is the functional currency USD?

    If you are located in Aussie and primarily do business there then your functional currency should be the AUD.

    That's not only related to D365FO but to what the common international accounting standard setters request.

    Would recommend talking to your system admins what can be done here.

    Best regards,

    Ludwig

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Daivat Vartak – Community Spotlight

We are honored to recognize Daivat Vartak as our March 2025 Community…

Announcing Our 2025 Season 1 Super Users!

A new season of Super Users has arrived, and we are so grateful for the daily…

Kudos to the February Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 293,245 Super User 2025 Season 1

#2
Martin Dráb Profile Picture

Martin Dráb 231,923 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156 Moderator

Leaderboard

Product updates

Dynamics 365 release plans