Skip to main content
News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / How to run a general l...
Finance | Project Operations, Human Resources, ...
Suggested answer

How to run a general ledger report for expense accounts

(0) ShareShare
ReportReport
Posted on by CedarM 20

Hello,

Is there a way to run a posting journal/general ledger report for expense accounts only in Dynamics GP? I have a management reporter/or RSS link to run reports, but the only option there is to run a trial balance and it pulls all accounts as it is impossible to select just the expense accounts. I need a report that would list a date, vendor (or journal entry), description, amount. Or is this something we need to ask our GP IT person to write something like this specifically? 

Thanks!

Categories:
Microsoft Dynamics GP
  • RobertShap Profile Picture
    RobertShap 125 on at
    RE: How to run a general ledger report for expense accounts

    Are your expense accounts defined in a logical range? For example my expenses start in the 4000 series and end in the 7000 series.

    You can run a SmartList Financial>Account Summary using an expense account range and Year/Period range for a Summary Report.

    Also you can run a SmartList>Financial>Account Transactions using expense account range and a date range for a Detail Report.

    Let's say your not in a logical range but start with the 4000 series. You can use accounts greater than 3999, export to Excel then filter out accounts that are not expenses.

  • Suggested answer
    Jeff Grant Profile Picture
    Jeff Grant on at
    RE: How to run a general ledger report for expense accounts

    Hi Ceder,

    You are correct such an option is not available in Dynamics GP.

    However you should be able to write one by linking the account index (ACTINDX) field in the GL20000 (GL Open) data with the GL00100 (Account Index) table.

    Once linked to GL00100 the Posting Type (PSTNGTYP) field will designate whether the account is a Balance Sheet (0) or a Profit and Loss (1) account.

    Best Regards,

    Jeff

    Microsoft Dynamics GP Support

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Ramesh Kumar – Community Spotlight

We are honored to recognize Ramesh Kumar as our July 2025 Community…

Congratulations to the June Top 10 Community Leaders!

These are the community rock stars!

Announcing the Engage with the Community forum!

This forum is your space to connect, share, and grow!

Leaderboard > Finance | Project Operations, Human Resources, AX, GP, SL

#1
Abhilash Warrier Profile Picture

Abhilash Warrier 565

#2
Martin Dráb Profile Picture

Martin Dráb 536 Most Valuable Professional

#3
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 402 Super User 2025 Season 1

Last month Overall leaderboard

Featured topics

End-of-life Announcement for Microsoft Dynamics GP

Product updates

Dynamics 365 release plans