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Finance | Project Operations, Human Resources, ...
Answered

Expense report policy

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Posted on by 520

Hi,

I created an expense report policy wherein if the meals for the day is more than 20USD, it will require the user to enter justification.

My expense policy for meals is as follows:

Amount for day per category is greater than 20USD, do not allow to submit expense report unless justification is entered.

and Expense category = Meals

After setting up the expense policy, I created 2 expense reports.

One expense report with amount of  USD15 and another expense report with amount of USD10 with a total per day of USD25 with same date.

In both expense report, there is no message that you exceeded the limit of USD20.

I thought the amount for day per category will check the meal limit of USD20 for the day which is USD15 + USD10 =USD25 which already exceeded the meal limit for the day of USD20.

What is the function of Amount for day per category?

I'm using D365 for Finance and Operations.

Your inputs are highly appreciated.

Thanks.

  • marypeace Profile Picture
    520 on at
    RE: Expense report policy

    Hi Michal,

    So the system check the amount for day per category in 1 expense report only.

    I thought the system will check it based on several expense report with same date and same category.

    Understand it now.

    Thank you very much for attending to my queries.

    Appreciate it.

  • Verified answer
    Michal Krejza Profile Picture
    on at
    RE: Expense report policy

    Hi Mary,

    The field "Amount for day per category" summarizes all values per category on one expense report per one day.  

    1172.platinum-01.png

    But system is not summarizing across other expense reports. 

  • marypeace Profile Picture
    520 on at
    RE: Expense report policy

    Hi Michal,

    Thanks for your reply.

    So what is the difference between Transaction amount and Amount for day per category in Expense policy?

    I thought the amount for day per category will sum up the amount for the day for the same category with the same transaction date.

  • marypeace Profile Picture
    520 on at
    RE: Expense report policy

    I submitted it for approval since there is no warning message.

    Thanks.

  • Michal Krejza Profile Picture
    on at
    RE: Expense report policy

    Hello Mary Peace,

    The expense policy is always checking the policy per line. When you define the Meals expense policy - system informs you the amount is taken from expense line:

    3465.platinum.png

    In the current design there's no chance to summarize expense category from whole expense report and validate through policy. 

  • André Arnaud de Calavon Profile Picture
    293,099 Super User 2025 Season 1 on at
    RE: Expense report policy

    Hi Marypeace,

    Did you only enter the expense reports or also submitted them for approval?

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