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Payable Transaction reference not showing on GL inquiry

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Posted on by Brenda Willey

2,512

I have a client that is stating that if they post a PM TRX without a batch the Trx Description is not flowing through to the GL Detail inquiry Screen. Testing on my local copy of GP the reference flows through regardless of the way it was posted.

Is there a setting somewhere i am missing?

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Microsoft Dynamics GP

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Community Member Microsoft Employee on at

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RE: Payable Transaction reference not showing on GL inquiry

Under MS Dynamics GP>Setting>Posting>Posting then choose Purchasing as Series. There is a box for 'Allow Transaction Posting' then a sub-choice - 'Post Through General Ledger files'...is this marked?
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Hokuminaria 2,950 on at

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RE: Payable Transaction reference not showing on GL inquiry

Hello Brenda,

Thank you for posting your question on the forums!

When you look at the Trx Description on the Journal Entries, what is it currently saying? Does it say 'Payables Trx Entry'? If so, the reason it is not flowing over is because you are creating one Journal Entry per batch instead of having each Journal Entry be created for each payables transaction in the batch.

You can change this in posting the settings to have a Journal Entry created for each transaction in the batch instead of one large Journal Entry that contains all transactions in the batch.

To change this setting:

Dynamics GP | Tools | Setup | Posting | Posting.

Series = Purchasing

Origin = Payables Trx Entry.

Under 'Create a Journal Entry Per' mark Transaction instead of Batch.

Save the changes.

Test posting a batch now to see if the Transaction Descript comes to the GL.

I hope this helps!

Thank you!

Microsoft Support Engineer | Brandon Jarret
Brenda Willey 2,512 on at

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RE: Payable Transaction reference not showing on GL inquiry

Actually they are saying the only way the reference shows on the GL inquiry screen is to post without a batch.