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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / PO workflow
Small and medium business | Business Central, N...
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PO workflow

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Posted on by Sneha Mani 236
Dear members,
 
I have created a Purchase Order workflow which is available in standard in Business central. Once the approval process is completed, I receive the items and need to modify the VAT when invoicing the PO, so I reopened and made the changes in PO. However, after modified the PO requires the approval again. However, I do not want the PO to go through the approval process again after reopening. Is there any standard functionality to solve this? Please help me to resolve this issue.
 
 
Thanks in advance
Sneha
 
 
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 84,265 Super User 2025 Season 1 on at
    PO workflow
    As Valentin mentioned, this is standard behavior. The user has already modified the original amount, and if it doesn't require re-approval, I think this is a big problem.
    You can solve the problem with a process outside the system, such as creating an approval administrator user who can modify the VAT amount and release the order directly without approval.
     
    Hope this can give you some hints.
    Thanks.
    ZHU
  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 28,272 Super User 2025 Season 1 on at
    PO workflow
    That's standard behavior and how it works out of the box. Once a PO is approved it must be re-opened and re-approved if any changes are made. If you want to make changes to an approved PO you can look into creating a customization, for example you have a amount tolerance that can be changed based on the approved amount. Alternatively, there are apps in the marketplace that add this functionality as well. 
     

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