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Customer Insights - Journeys forum

Extreme delay in automatically sending email via hosted forms in a customer journey

Posted on by 120

I have integrated a marketing form (hosted form) into an external website. I have defined this form as a source in a customer journey. I configured a trigger with a duration of 0 hours. Subsequently, an email is to be sent to the registered form user.

There are extreme time delays here. The e-mail will not be sent immediately but after hours! This makes the whole marketing functionality pointless. Does anyone have any idea how to solve this?

Thank you very much,
Daniel

  • NielsSL Profile Picture
    NielsSL 87 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    Are others still experiencing this issue?

    We are currently evaluating Dynamics 365 Marketing using a 6-month trial.

    I am experiencing lengthy delays in email deliveries, but I was wondering if this is because I am in a trial environment. I can see the submitted form instantly in Dynamics 365 Marketing. However, that doesn't help much, if the e-mail is not sent.  

    I would expect the emails to be sent immediately. If a customer submits a form, they expect to receive an email instantaneously - and not after several hours. Not even minutes.

    I can understand the delay if we are using Segments, since they are not evaluated instantly.

  • urklnme Profile Picture
    urklnme 437 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    MS said a fix was in?  pffft CRM online 122821.  updat to date updates.  Such delays appear to still exist.  I have not ever setup a delay for emails, however it takes 5-20 minutes for emails to be sent.

    This is BS.  Arent microsft products integrated?  (I know that is funny for some of us).  I want my emails sent IMMEDIATELY.(30 SECONDS tops)

    whats this "polling" crap?

  • Verified answer
    Alexander Ruiter Profile Picture
    Alexander Ruiter 50 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    Yesterday the ticket was resolved. The issue is fixed on the MS side. The delay is now around 2 minutes.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    We've had these issues come and go since october last year. At some point it was always within 12 minutes, still too long, but somewhat acceptable and Microsoft said it wasn't going to be faster due to their infrastructure. However, this week the problems came back and we're experiencing a delay of 40 minutes to an hour. Which is way too long when you want somebody to immediately receive an confirmation email. 

    We have Microsoft Unified support, but till now they have not been able to do anything about this. It's kind of worthelss and their goal is to have it back to 15 minutes delay. Which marketing tool does that? It shouldn't take more than 1 minutes to reply after a form was submitted. Everyday it feels like i'm beta testing something. 

    Just putting this out there as a reminder to everyone. (Everytime you call Microsoft you get the same response: 'this is the first time we've heard this." Yeah right)

  • Gautam_Shandilya Profile Picture
    Gautam_Shandilya 45 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    can you check the Timezone which you have selected while sending emails in customer journey?

    Are those customers from same time zone or different?

  • Alexander BB Profile Picture
    Alexander BB 295 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    Same here, tested this to be 55 minutes and that is too long, should be a matter of seconds. Logged a MS Support ticket.

  • AnthonyUliano Profile Picture
    AnthonyUliano 455 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    We're seeing significant delays on marketing emails being sent from a customer journey (between 1 hour and 8 hours)!  Are others still experiencing delays?  

  • D@niel Profile Picture
    D@niel 120 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    Hi Tonya,

    normally, that should be just right. But unfortunately there are massive time delays.

    Does it work now?

  • TonyaStephenson Profile Picture
    TonyaStephenson 117 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    Currently experiencing this as well. I created a simple form. Customer submits form, Email gets sent out. I'm seeing the submissions in our leads, so I know that part is happening. However, there's not been any email sent at all. Not an hour later, not at all. I've tested the email, it's live and it works. 

    MForm-Insights.JPG

    I've test submitted form using quite a few different email addresses and there's not been any activity at all on these. But when I check the leads created by the form, they're there:

    MForm-Insights.JPG  mform-subm.JPG

    Not really sure if there's something I've done wrong or no...

  • Verified answer
    Stephan Klemm Profile Picture
    Stephan Klemm 110 on at
    RE: Extreme delay in automatically sending email via hosted forms in a customer journey

    Totally agree, Daniel.

    Automed Email responders with a time delay of more than 6 hours are a nightmare.

    As a solution we created a PHP Network Script and do send the Emails through our own Email Server.

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