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Dynamics 365 Community / Forums / Microsoft Dynamics NAV (Archived) / posting purchase invoi...
Microsoft Dynamics NAV (Archived)

posting purchase invoices that don't match order values

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I'm trying to post a purchase invoice that differs by a few pence from the order value. Is there a quick way of doing this so the difference posts to a tolerance account, or do I have to undo the receipt, change the order value and re receive. Also, if I have posted an invoice and it doesn't match the supplier invoice for a few pence, is there a quick and easy way of writing off the difference?

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  • Verified answer
    Laura Nicolas Profile Picture
    Laura Nicolas 512 on at
    Re: posting purchase invoices that don't match order values

    If the supplier invoice does not match the amount of the PO, the best option is to correct the amounts BEFORE the invoice is posted.

    In the invoice, before it is posted, you can just change the price on each line, or (as Savatage said) create a new line for the difference.

    The new line could be of type "G/L Account" or of type "Charge (item)".

    My choice is to simple change the price on each line. It's the easiest way. You don't have the difference in a separate G/L Account, but can use a report to compare PO prices and PI prices if needed.

  • Verified answer
    Community Member Profile Picture
    Community Member on at
    Re: posting purchase invoices that don't match order values

    When you receive at the wrong price - it's not the end of the world.  Its when you post the invoice that it becomes set in stone. (kind of).  When the invoice comes after we have received something - we simply reopen the PO change the price so the po & invoice totals match & then post the invoice.  If you just want to write off the small difference - you could always add a new line to the po - type G/L Account - set it to your write off g/l account no - enter a qty of 1 and an amount.  Post & Receive.  It all depends on if it's ok with your accountants.

    Every week we run the Adjust Costs batch job to fix any pricing issues.

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