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Finance | Project Operations, Human Resources, ...
Answered

Cash account transfers using multiple currencies

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Posted on by 459

Hi,

We are having an issue trying to transfer monies between cash accounts that are held in different currencies. The help for Cash Account Transfers (20.020.00) implies this can be done 

Note: If you are also using the Currency Manager module and you are transferring funds of different foreign currencies between banks, the software stores the initial transfer entry in the currency of the “transfer from” cash account. Then, when you use Release CA Batches (20.400.00), the offsetting entry uses the base currency amount of the “transfer from” entry and converts it to the foreign currency amount of the “transfer to” cash account.

However when we try to use a cash account that is not in the batch currency we receive the following message 'Error - Account Currency differs from Batch Currency'.

Are we doing something wrong or is there no functionality to do this except via GL Journals and non-denominated accounts (these cant be used in cash manager from what I can see)?

I have the same question (0)
  • Suggested answer
    CFROTON Profile Picture
    4,710 on at

    Hello Bruce,

    Is the cash account denominated in that currency in the chart of accounts?

    Best Regards,

    Jana MacDonald

  • Verified answer
    CFROTON Profile Picture
    4,710 on at

    Hello Again Bruce,

    Unfortunately the documentation is incorrect.  a documentation bug (36266) was submitted.  Cash Manager has never allowed cash to be transferred from one account to an account with a different currency

    Here is how you might accomplish what you need: 

    1. Enter GL JT that Cr BAS and Dr ‘non-denominated acct’ with the Batch.CuryID  BAS
    2. Enter another GL JT this one Cr ‘non-denominated acct’ and Dr CAD with the Batch.CuryID = CAD.

     

    Best Regards,

    Jana MacDonald

  • Verified answer
    John_Joyce Profile Picture
    1,042 on at

    Bruce, to embellish what Carolyn wrote earlier, here's the steps to take:

    Entering Cash Transfers from one Currency to another

    (assuming $USD is Base Currency and Canadian $CAD is non-base currency in the $USD Database):

    • Make sure you have two separate GL Accounts set-up for the two different Cash Accounts, one denominated to $USD, the other denominated to $CAD;
    • Make sure these two Accounts are also set-up in the Cash Manager Cash Account Maintenance screen, and also ensure the “Accept Updates from GL Transactions” box is checked-ON for these two Cash Accounts;
    • Ensure the “Update Cash Accounts used in GL Transactions” box in the Cash Manager CA Setup screen is checked-ON;
    • Set-up a new “Cash Clearing” account in the GL Chart of Accounts; Do NOT add a Currency Id to this new account in the Chart of Accounts Maintenance screen and do NOT create the Cash Clearing account in the Cash Manager Cash Account Maintenance screen; This new Cash Clearing account can be an Asset or a Liability;
    • Do NOT use the Cash Manager for the Cash Transfer; Use the GL Journal Transactions screen;
    • Start a new Journal Transaction batch; Change the batch currency to $CAD, and enter the applicable Exchange Rate/Date; Enter the Debit or Credit to the $CAD Cash Account, and then the offsetting Credit or Debit to the new Cash Clearing Account; Toggle the Currency on the batch to view it in $USD and confirm the $USD amount is correct, as this will be the amount used in the 2nd GL Journal Transaction batch;
    • Create a 2nd Journal Transaction batch in the base currency $USD; Enter the Credit or Debit to the $USD Cash Account, and then the offsetting Debit or Credit to the new Cash Clearing Account; Obviously, the $USD amounts in the 2nd batch will be exactly the converted $USD amounts from the first batch;

    The results of all this should be Cash being transferred to/from the $USD & $CAD Cash Accounts, with offsetting Debit/Credit entries to the new Cash Clearing account;

    Hope this helps!

    John

  • Bruce.T Profile Picture
    459 on at

    Thanks for all the replies which have confirmed my thoughts that it unfortunately isnt possible in Dynamics SL. It was living in hope I had missed something.

    We will be using the following process (base currency NZD and supplier invoice is in AUD)

    - enter AP Voucher in AUD - this will be converted using the current spot rate

    - on payment enter a manual check against the AUD bank account using the actual exchange rate provided by the bank - this will calculate the realised exchange gain. To ensure this is the same we will be entering the manual check after the payment is made.

    - as we only hold funds in NZD - create 2 cash transactions using a non-demoninated clearing account. One to transfer the money from NZD bank account to the clearing account and the other to transfer the money to the AUD bank account (using the actual exchange rate of the payment)

    This means we can perform a bank reconcilation on the NZD bank account. The AUD bank acount and clearing accounts should both have a zero balance.

    Currently our volume is relatively small but we may look to automate the cash account transaction generation through a customisation.

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