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Finance | Project Operations, Human Resources, ...
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How to assign open excel in another user role like billing manager

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Posted on by 512

Hi Guys,

I have a problem regarding how to assign the open excel below in another role? What I have done, I already published the template in office integration in common module. But when I login through fin ops using my Billing Manager Role it will not show the template I created the template like "Sales Order Lines and Header". When I am login through system administrator it shows the template in "Export in Excel" .

Do you have any idea?

6644.pastedimage1599632650613v3.png

Thank you for your help.

Regards,

CJ

I have the same question (0)
  • Suggested answer
    zhifeng Profile Picture
    on at

    Can you please validate below settings?

    When will a template show as an Open in Excel option?

    When a template listed in the Common > Common > Office integration > Document templates form (DocuTemplate) has ShowInOpenInOfficeMenu set to Yes and has the same root datasource (table) as the current form, it will be added as an option in the Open in Excel section of the Open in Microsoft Office menu. The following image shows the Document templates form.

    How can templates be defined in metadata and code and loaded automatically?

    When adding a template into the Document Templates form, it is added for that instance and is referred to as a “user-defined” template. Templates can also be defined in metadata and code and loaded automatically, thus making them “system-defined” templates. To create a system-defined template using metadata and code, you need to do the following:

    • Define the template.
    • Create a new resource in a project.
    • Define a new class that extends the DocuTemplateRegistrationBase class and add an implementation of the registerTemplates method.

    The LedgerJournalLineEntryTemplateRegistration and FMTemplateRegistrations classes are good examples of template registrations defined in code. The LedgerJournalLineEntryTemplate and FMTemplateCustomersWithLocations resources are the corresponding templates stored in metadata as resources. When a template has a registration class, it will be loaded when the Reload system templates button is clicked in the Document Templates form.

    docs.microsoft.com/.../office-integration-edit-excel

  • Martin Dráb Profile Picture
    237,965 Most Valuable Professional on at

    Moved from Dynamics AX forum.

  • Suggested answer
    André Arnaud de Calavon Profile Picture
    301,109 Super User 2025 Season 2 on at

    Hi CJ,

    To be able to have the templates visible with business user roles, the user needs to have at least the system user role, but also permissions to open the data entities. Check if you can add permissions to the role which includes the rights on the related data entities for the sales orders.

  • Verified answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello CJ,

    I cannot even see the standard open in Excel templates that MS delivers. What happened to them?

    Anyway, can you please go through the following guide and check what might have been overlooked / gone wrong?

    docs.microsoft.com/.../office-integration-edit-excel

    Best regards,

    Ludwig

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