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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / What report best to ex...
Finance | Project Operations, Human Resources, ...
Suggested answer

What report best to explain SysAdmin security role ?

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Posted on 25 Apr 2023 08:09:03 by Voltes 592

Hi,

I want to listed down all the duties of a security roles and usually I'm using this report : System administration > Inquiry > Security > Security duty assignments

pastedimage1682409670806v2.png

But it seems for role System Administrator, this report is not available as it is giving me blank. I put filter as below : 

pastedimage1682409599924v1.png

Understand that for System Administrator we have "everything", but how to described / listed that "everything" ? is there like a summary list of what System Administrator can do ? in a report ? or inquiry ?

Thanks,

  • AndrĂ© Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 292,884 Super User 2025 Season 1 on 27 Apr 2023 at 09:09:34
    RE: What report best to explain SysAdmin security role ?

    Hi Lars,

    My opinion is to have nobody setup as a system administrator in the production environment, except for a service account for the admin user. IT staff might need to register expenses. When having the system administrator role, they will have access to everything and can change any bank account information.

    Some manager types of roles do have the option to maintain reference data when needed. A security administrator can maintain users and role assignments. What is the purpose of system administrator in the production environment? Usually, IT staff or external consultants would be able to look along with the user if he gets an error and then check how to solve the issue. Users can also create task recordings when they have an issue and send it to IT support.

    Like mentioned above, for troubleshooting, the IT staff can have access to another non-production environment for reproduction or analysis.

    Practical, I have seen this approach working correctly at one customer (AX 2012). With all other implementations I have seen in the past, there were always too many system administrators.

  • Voltes Profile Picture
    Voltes 592 on 26 Apr 2023 at 03:14:44
    RE: What report best to explain SysAdmin security role ?

    Noted Andre.

    Based on your experience, when we implement F&O, who will be the correct person to have the Sys Admin role then ? their internal IT ? and if by any case, there is no IT in that company ?

    May I know as well about the separate options ? since when exactly and now how is it being managed ?

    Thanks.

  • AndrĂ© Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 292,884 Super User 2025 Season 1 on 25 Apr 2023 at 17:19:32
    RE: What report best to explain SysAdmin security role ?

    Hi Lars,

    You should avoid giving the system administrator role to normal business users. It opens options for fraudulent actions as it bypasses all security. In case of issues, you might copy the production database to a test instance and then start troubleshooting.

    Note that in Dynamics 365 the access to the development environment is not valid anymore as the application and development options have been separated.

  • Suggested answer
    Mohit Rampal Profile Picture
    Mohit Rampal 12,556 Moderator on 25 Apr 2023 at 10:20:13
    RE: What report best to explain SysAdmin security role ?

    As Billur mentioned, it very important to limit system Administrator access and best to create a service account which will be Admin in production, so instead of giving sys admin role to any user, provide service account credentials. Maintenance will be easy.

    To explain, best to showcase to client what system Administrator can access. We have done system Administrator training to one of client explaining all access to forms and reports etc and maintenance of batch jobs, data management etc.

  • Suggested answer
    BillurSamdancioglu Profile Picture
    BillurSamdancioglu 17,153 Most Valuable Professional on 25 Apr 2023 at 09:53:16
    RE: What report best to explain SysAdmin security role ?

    It is very critical to decide to whom this role to be given.

    The most critical issue is to give everyone this role during implementation and proceed accordingly.

    Setup of security needs to be discussed wisely and to be done at least before UAT and testing to be done with the related permissions.

    So while Sys Admin can reach all modules, user will be able to see all the data in the system.

  • Voltes Profile Picture
    Voltes 592 on 25 Apr 2023 at 09:49:08
    RE: What report best to explain SysAdmin security role ?

    Actually, then intention of asking this, because currently we implement this F&O to a client, as well as later will be the support maintenance.

    Beside we need to explain what System Administrator able to do (that "everything"), also we want to study whether we need to give System Administrator role to certain user.

    Any advice from the expert here, as this is my first time implement.

    Thanks,

  • Voltes Profile Picture
    Voltes 592 on 25 Apr 2023 at 09:44:13
    RE: What report best to explain SysAdmin security role ?

    Thanks guys.

    I also found an old conversation in this forum, answered by Andre, which is also counted as the main "privileges" is that System Admin able to access AOT, in the backend system of course.

    community.dynamics.com/.../550645

    --> Note that only the SysAdmin role has permissions to access the AOT. There is no duty or privilege which manages this.

    Thanks.

  • Suggested answer
    BillurSamdancioglu Profile Picture
    BillurSamdancioglu 17,153 Most Valuable Professional on 25 Apr 2023 at 08:49:34
    RE: What report best to explain SysAdmin security role ?

    There is just one exception that a system admin can not do if there is any setup regarding to data. Like user groups selected on the journals etc. Rather than that, as mentioned you can export all the security object list and see the privileges of the system admin.

  • Suggested answer
    Mohit Rampal Profile Picture
    Mohit Rampal 12,556 Moderator on 25 Apr 2023 at 08:44:47
    RE: What report best to explain SysAdmin security role ?

    Hi Lars, I believe there is no OOTB report or inquiry that displays what system Admin have access to. As you mentioned correctly that this role has access to everything that is all artifacts within D365. As per my understanding System Admin role by pass D365 Security.

    "The sys admin role is a tricky one. From a system access perspective, it is not granting all security, it is a complete lack of security. So things like group membership, segregation of duties and most other AX security features are simply ignored. "

    Copied from this thread

    www.axug.com/.../viewthread

  • Voltes Profile Picture
    Voltes 592 on 25 Apr 2023 at 08:38:27
    RE: What report best to explain SysAdmin security role ?

    Yes I know, but is there a summary of this "everything" ? Some pointed out task which necessary to be listed.

    Thanks

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