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Small and medium business | Business Central, N...
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How to restrict posting, journal edit permissions without conflicts

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Posted on by 73
When setting up security groups for an organization that wants granular permissions, conflicts often occur.
 
ex: /Security Group A should be able to edit purchase invoices, but not post/
 
/Security Group B should not be able to edit purchase invoices, but is able to post/
 
/Security Group C can only approve documents, but cannot edit nor post/
 
I think this is common for public companies to meet regulations.
 
 
When it comes to structure, recording permissions to allow for a task is simple; however, restricting access to any small feature (like editing purchase invoice) seems to have compounding effects for access to other aspects of the system, which is difficult to understand. Because of this, we have a customer that is blocked by permissions constantly performing routine tasks due to the restrictions from other sections. It's not clear to me how to go about setting up these permission sets when the naming conventions are vague and there are thousands [millions?] to deal with.
 
Are there third parties that specialize in this?
 
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  • ERPlatanos Profile Picture
    73 on at
    Additionally,
     
    For Security Group B, it seems posting and journal entry permissions are tied. So when I try to give the necessary permissions for posting, the user becomes able to edit journal entries
  • Suggested answer
    YUN ZHU Profile Picture
    100,731 Super User 2026 Season 1 on at
    Hi, Security Group A and Security Group B can set the same permissions. Then use Posting Date Range or Invoice Posting Policy to control whether the user can post.
     
    As for Security Group C, the setting that cannot be posted is the same as above. If it cannot be modified on the UI, I think it will be enough to change Modify Permission to indirect.
     
    Hope this helps.
    Thanks.
    ZHU
     

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