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Dynamics 365 Community / Forums / Microsoft Dynamics NAV (Archived) / Can I delete purchase ...
Microsoft Dynamics NAV (Archived)

Can I delete purchase line on PO if Item is not received ?

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Posted on by Community Member

Hi,

I am using NAV 2013. I have a question about Purchase Order.

We have some POs which were not received and invoiced in full. 

For example:

PO No. 0001

Purchase Line

Item A          Ordered 100      Received 100      Invoiced 100

Item B          Ordered 20        Received 0           Invoiced 0

The vendor said they wouldn't ship Item B to us in the future. Can I delete Item B on PO? Is there any negative impact?

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  • Verified answer
    Community Member Profile Picture
    Community Member on at
    RE: Can I delete purchase line on PO if Item is not received ?

    Yes, you can absolutely delete the second line. There is not negative impact for the same.

    Just reopen the PO and delete the second line. You can even delete entire PO if you do not need it. This is standard functionality with no adverse impact.

    Before deleting, you can Archive the PO for your reference, if needed.

    Hope this helps.

  • Verified answer
    Mohana Yadav Profile Picture
    Mohana Yadav 60,977 Super User 2025 Season 2 on at
    RE: Can I delete purchase line on PO if Item is not received ?

    Yes,u can delete the line by reopening the PO.

    As you have received and invoiced a line in PO, you cannot delete PO in this case but if no line is received/invoiced then you can delete PO but make sure that there will be a gap of number in between the PO's

  • Suggested answer
    Community Member Profile Picture
    Community Member on at
    RE: Can I delete purchase line on PO if Item is not received ?

    Mohana,

    When you receive and Invoice the first line in PO, you can still delete the PO. There is no impact on the system.

    Also, when you receive and invoice completely from PO, system would automatically deletes the PO and creates the GAP between PO numbers.

    Both are standard functionality and NAV is designed in such way somehow. (:

  • Suggested answer
    Mohana Yadav Profile Picture
    Mohana Yadav 60,977 Super User 2025 Season 2 on at
    RE: Can I delete purchase line on PO if Item is not received ?

    If we receive and invoice Po completely then it will delete PO. that is fine.

    But sometimes customers would like to delete non posted PO and create PO with same document no. which requires some modifications in backend. so just informed that.

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