Block single vendor transaction

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Posted on by Tymay

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Hello,

Is it possible to block specific vendor's invoices to prevent payment to be made to those invoices, instead of blocking all PAYMENTS to the vendor via the Vendor Block field in Vendor Master?

May, Tang

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Purchasing

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Hannes Holst 5,767 on at

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hi,

There is no definitive function to block a payment for a Vendor invoice.
A possible solution depends on how you generate your payments.

E.g. you could amend the Due Date of the invoice to the 31/12/2099 to avoid a payment. Or you could delete the Payment Method Code - it depends really if you use the Payment Journal and run "Suggest Vendor Payments"

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RemcoVanDeVEn 110 on at

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Hi,

You can use the field 'On Hold' in the vendor ledger. When there is a value in this field, the vendor ledger is ignored in the suggest payments.

Best Regards,

Remco

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Hannes Holst 5,767 on at

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@Remco

That's better :-)

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Tymay 297 on at

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Hi Remco,

But the vendor documents had been posted. Usually this happen, for example, user found discrepancy in goods/invoice and decided to hold payment until further rectifications. Can i still update the On Hold field on the vendor ledger for posted documents?

Thanks,

May, Tang

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Teddy Herryanto (Th... 14,284 Super User 2025 Season 2 on at

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You can update the On Hold from vendor ledger entries. It is editable field.

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Tymay 297 on at

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Hi Teddy,

Am i not seeing thvendorledgeronhold.docxe same? On my window, the on hold field is dimmed off? I believe is because the document is a Posted purchase invoice.

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RemcoVanDeVEn 110 on at

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Hi,

You need to go to the Vendor Ledger Entry:

- open the specific vendor list/card

- open the ledger entries of this vendor

- search for the specific entry that you want to prevent from payment

- there you can change the On Hold field

Be aware that the entry will now be excluded in the payment suggestion. When you do want to pay the invoice, then you have to empty the On Hold field again. We use this when we have a dispute with our vendor about a certain invoice.

If you already know before you post the order/invoice, that you want to block the payment. You can fill the On Hold field on the open order/invoice. After posting the order/invoice, the On Hold value will be taken over into the vendor ledger entry.

Best regards,

Remco

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Tymay 297 on at

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Hi Remco,

Is there a restriction on what to type into the On Hold field? At the vendor ledger, i typed in YES on the first document. Then, i click on Create Vendor Payment and restrict by the vendor. The invoice where i had typed YES on the ON HOLD field shown on the list. I click on Process and create payment. The payment record created for that same invoice.

Is there any other setup that i need to perform prior to this?

Greatly appreciate your kind advise.

Thanks,

May, Tang

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RemcoVanDeVEn 110 on at

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Hi May, Tang,

No there is no other setup needed. The On Hold functionality will prevent that the Suggest Vendor Payments within the Payment Journal will suggest the specific ledger entry to be paid. I do not know how you created the vendor payment, but it will not prevent you from manually entering the payment in the payment journal. So it will only help you in the suggestion, to skip these kind of open entries.

Best Regards,

Remco

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Tymay 297 on at

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Managed to get it work out on the Suggest Vendor Payment. Yes, you are right. If i select it from Create Vendor Payment, it does allow me to create a payment for invoice with information keyed into the On Hold.

Thanks.

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