how to add digital signatures on Business central Documents

(7) Share

Report

Posted on by maxsibs

144

We have a need to digitally sign documents in Dynamics 365 Business Central , e.g. Purchase orders and some other reports. Can you assist on how we can achieve this ?

The documents are expected to have the names and signatures of the creators and also the signatures of the persons who approved the documents in the cases where there is a workflow.

Categories:

Dynamics 365 Business Central

I have the same question (0)

All responses (5)

Answers (1)

Verified answer

Mansi Soni 8,951 Super User 2026 Season 1 on at

Like (5)

Report
Copy link

Link copied!

Hello, digital signatures are not available out-of-the-box, but you can achieve this using third-party extensions or custom development. For third-party extension you can definitely have look into Microsoft appsource and find the relevant extension as per your requirement.

https://appsource.microsoft.com/en-us/

Hope this answer will help you!

Regards,
Mansi Soni

Was this reply helpful? Yes No
Suggested answer

YUN ZHU 99,086 Super User 2026 Season 1 on at

Like (2)

Report
Copy link

Link copied!

Hi, if you are a developer, you can also try the following solution.

Add hand written signature to any page in Business Central using Javascript - D365 Business Central Freelance Developer

Thanks.

ZHU

Was this reply helpful? Yes No
Suggested answer

Sohail Ahmed 11,169 Super User 2026 Season 1 on at

Like (3)

Report
Copy link

Link copied!

This might give you a hint

https://www.youtube.com/watch?v=_2FxLYDuB6I

✅ Mark this answer as verified if it helps you.

Was this reply helpful? Yes No
Suggested answer

Jeffrey Bulanadi 9,112 Super User 2026 Season 1 on at

Like (3)

Report
Copy link

Link copied!
Hi,

Adding digital signatures to Business Central documents like purchase orders or invoices is a growing need, especially for audit and compliance workflows. While BC doesn’t offer native digital signing out of the box, there are a few solid approaches depending on your environment and requirements.

If you’re using RDLC or Word layouts, you can:

Use JavaScript injection via a control add-in to embed a signature image or certificate stamp at runtime. This works well for previewed reports and can be tied to user metadata.

Leverage report extensions to add fields like CreatedBy, ApprovedBy, and embed signature images stored in media tables or blob fields.

Use ForNAV if available — it supports digital signing via PFX certificates and can embed signatures directly into the report layout.Watch the ForNAV walkthrough or a step-by-step guide.

For workflow-based approvals:

Capture approver metadata during the approval process and store it in custom fields.

Extend the report to pull in those fields and conditionally display signature blocks based on approval status.

Helpful References
ForNAV Digital Signature Guide (YouTube) – PFX cert walkthrough

Tripearl Digital Signature Extension for BC – connector overview

Community Invoice Signature Thread – user insights & use cases

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

Was this reply helpful? Yes No
Suggested answer

Jainam M. Kothari 15,803 Super User 2026 Season 1 on at

Like (2)

Report
Copy link

Link copied!

Hello,

Yes i totally agree with @Mansi Soni that Digital Signatures is not readily available in Standard Business Central, You need to use the third-party extensions or custom development

Was this reply helpful? Yes No